Executive, Admission and Records

2 weeks ago

Kuching, Sarawak, Malaysia CYBERJAYA COLLEGE KUCHING Full time

Application & Query :


• Respond to telephone and email enquiries from prospective students, their parents and advisers independently and in a timely and professional manner.


• Check qualifications, validity of decisions and authenticity of results to process incoming applications for all undergraduate programmes.


• Coordinate with Faculties and Departments on programme admission process by applying agreed criteria to make admissions decisions consistently and fairly.


• Use the Online Application system to setup programme and intake details to capture admission decision and generate offer letter accurately.

PTPTN Tasks :


• Ensure timely submission and accurate verification of student status to PTPTN to support prompt loan disbursement.


• Monitor and ensure that all direct debit transactions via CIMB gateway are scheduled in a timely manner.


• Promptly notify CIMB whenever direct debit transactions are not scheduled or encounter issues, enabling swift resolution to prevent delays in fund transfers.


• Assist new students with their PTPTN applications, including guidance on the application and the registration of MyPTPTN and MyDigital accounts for new applications.


• Coordinate and liaise with PTPTN and CIMB representatives to facilitate and expedite the processing of new PTPTN applications.


• Ensure timely notifications to PTPTN regarding programme renewals and the registration of new programmes. Interview & Selection


• Arrange and organise interview sessions, including arranging appropriate panel and obtaining interview report from the panel for selected programmes in accordance with given schedule and guidelines.


• Perform first level verification of the prepared application data for any non-conformity with programmes' minimum entry requirement in accordance with established selection procedures.


• Provide secretariat services for Sub-Senate committee on student selection including applicants' data preparation and distribution, dissemination of meeting decisions and updating the online status for qualified applicants. Admission and Registration


• Plan and coordinate with the appointed working committee to organise the registration activities to ensure the registration process is in accordance with procedures.


• Prepare layout plan for registration venue (as informed by venue management coordinator) and submit to the Facility Department to prepare venue for registration day.


• Monitor the preparation of required documents to be used for registration and ensure sufficient copies were prepared. Records Management


• Gather all application data and compiled in a standard and appropriate template for further process.


• Create students' personal file after registration for future monitoring and updating of students' status.


• Prepare and report statistics on application and registration to keep management informed of the applicant status.

Administrative Duties:


• Prepare supporting letter and memo for dissemination to the relevant department pertaining to the admission matters.


• Prepare all the documentations pertaining admission and records for monitoring visit by Ministry of Education and Malaysian Qualifications Agency.


• Update and maintain student's personal files in a tidy and organised way and kept at the filing room.


• To carry out any other duties assigned by the Manager or Head of Department as required.

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