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procurement executive

2 weeks ago

Kuala Lumpur, Kuala Lumpur, Malaysia One Ocean Environment Sdn Bhd Full time 60,000 - 120,000 per year

Job Description:

JOB SCOPE

  1. To assist on the preparation of Procurement Plan for all planned purchases within 3 weeks from award based on approved Tender Budget or Project Budget (whichever is earlier), monthly review and reporting according to procurement progress.

  2. Sourcing and compilation of relevant and eligible suppliers and brands based on contract and project requirements for Management's review and approval prior to any procurement activities for each project.

  3. Sourcing of and liaison with suppliers to obtain competitive quotations for equipment, materials and services based on comprehensive project information and requirements (BQ, drawings, specifications, PR, etc.).

  4. Evaluation and comparison of at least 3 quotations on price, technical compliance, commercial terms, delivery schedule, project requirements etc. and presentation for Management review.

  5. Liaison, clarification and negotiation with suppliers.

  6. Processing of approved Purchase Requisitions (PR) as and when received.

  7. Preparation of Purchase Recommendation Report for Management's approval.

  8. Upon Management's selection of supplier and brand, to liaise with supplier and assist project team on the documentation for the purpose of Equipment and Material Submission Approval.

  9. Preparation of Purchase Order (PO) and Work Orders (WO) and obtaining authorized signatures.

  10. Issuance of signed/approved PO and WO, handling of supplier's acknowledgment/acceptance according to ISO procedures.

  11. Coordination and tracking of supplier lead time, project delivery requirement, shop drawings submission and approval, payment terms/schedule to ensure timely delivery of equipment and materials to project site.

  12. Preparation of Instruction/Notice to submit Shop Drawing and Delivery Instruction/Notice to Suppliers.

  13. To feedback/report on supplier payment and project delivery plan/requirements based on priority.

  14. Source, maintain and update a comprehensive database of suitable suppliers and sub-contractors based on equipment/material type/categories.

  15. Preparation of reports and updates:

a) Project Procurement Plan – updated monthly

b) Equipment/Material Delivery Schedule – updated monthly

c) Tracking of cumulative summary of batch vs. project budget and batch deliveries vs. PO's issued

d) Project Summary Costing (PSC) Report on Committed Cost – updated monthly

  1. Ensuring procurement activities and documentation are being followed and maintained as per ISO procedures and requirements.

  2. As and when appropriate or necessary, to provide ideas and recommendations to improve current practices and ISO procedures for a more efficient and effective procurement system.

  3. To assist during tender stage on sourcing and comparison of quotations, evaluation and clarification as and when required.

  4. Review of tender documents or contract documents including drawings, specifications, etc. and preparation of technical documents, calculations or reports as and when required.

  5. Any other duties or tasks as assigned from time to time.