Tender Executive, Global Tender Management

About Toll Group

At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge – big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post —

OVERALL PURPOSE OF THE JOB

This position will be responsible for providing effective tender handling, when received from internal & external customers, and align opportunities together with Company's growth & strategy.

PRIMARY RESPONSIBILITIES AND DECISIONS/ LEVEL OF AUTHORITY

• Lead global, regional RFQ and manage responses

• Consolidate and Processing APAC pricing (RFQ) exclude North Asia and solution for Global/Regional Tender

• Develop, maintain, and update Historical Tender Database based Won RFQs result & run analysis report

• Handling Request for Information (RFI) within required timeframe.

• Ensure that sanity checks for RFQs are done for 98% of the submission.

• Ensure that all requires rate components with correct units of measurements and currencies been quoted in when submitting to TM lead

• Support sales operation team on generating Profitability Report

• Maintain and update the Tender Pricing Contact List

• Ensure the email has been responded within 24 hours

• Ability to handle multiple tenders at the same time and meet all deadlines with minimal supervision

• Consolidate data and update information for Request for information (RFI) based on Tender Database and Resource Centre

• Manage RFI library materials and validate RFI FAQ answers with respective departments on regular basis.

• Add new FAQ questions in RFI Library from newly completed RFIs

• Ensure RFI compliance to internal policy and process requirements

• Ability to effectively collaborate with all stakeholders across hierarchy levels within the organisation

• Assist with ad-hoc assignments, pricing analysis and projects as assigned to support business goals

SKILLS ESSENTIAL TO THE JOB.

Technical

• Knowledge of MS Office, advanced MS excel experience

• Proficiency in both spoken and written English

• Independent, detailed with good analytical skills

• Able to work under pressure to deliver quality work under tight deadlines

• Understanding of the logistics business (preferred)

ESSENTIAL PERSONAL ATTRIBUTES

• Desire to learn and grow

• Ability to cope with ambiguity and change

• Flexibility of thought and action

• Ability to work autonomously

• Solution oriented mindset

• Strong time management / prioritisation skills

• Independence with good analytical and problem-solving skills

• Good communication, presentation, and multitasking skills

• Solid understanding of regional business and cultural diversity

• Excellent communication skills and team spirit

• Strong influencing and interpersonal skills

• Self-motivated, able to work with minimum supervision

• Strong verbal and written communication skills

• Seasoned listening skills

QUALIFICATIONS REQUIRED

• Bachelor's level

• At least 4-5 years' experience in a relevant capacity

What moves you?
 

At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.

Are you excited about this role but are concerned you don't meet all the requirements? If you have similar skills and are willing to learn then we encourage you to apply anyway. We know that some people hesitate to apply for jobs unless they meet every single qualification. At Toll, we value a diverse, inclusive and authentic workplace, so if you're interested in this role but your past experience doesn't align perfectly then please talk to us – you may be just the right candidate for this or other roles we have coming up.

At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities. 

To find out more about us visit