Executive Assistant to Executive Director

18 hours ago

Kuala Kubu Baharu, Selangor, Malaysia Rurutiki Sdn Bhd Full time

We are seeking a proactive, highly organized, and detail-oriented Executive Assistant to support the Executive Director, who oversees Rurutiki's Shared Services team (Creative, Customer Engagement, Social Commerce, IT & Data Strategy). This is a high-trust role that requires exceptional coordination skills, business acumen, and the ability to engage with senior leaders and cross-functional teams confidently.

Key Responsibilities

  • Develop and maintain PowerApps applications to streamline business processes.
  • Manage and support Syspro ERP system to ensure smooth operations.
  • Implement and oversee WMS systems to optimize warehouse management.
  • Administer and support Microsoft 365 applications, including email, collaboration tools, and security settings.
  • Manage IT infrastructure, ensuring stability, security, and scalability also implement solutions to enhance efficiency and streamline operations.
  • Prepare and configure laptops for new employees, ensuring all necessary software and security measures are in place.
  • Develop, explore, and support open-source PHP-based applications and frameworks to meet evolving business needs.

JOB REQUIREMENT

  • Bachelor's Degree in Business Administration, Communications, or a related field.
  • 3–5 years of experience supporting senior leadership
  • Proficiency in Microsoft PowerPoint and Excel (pivot tables, charts, VLOOKUP, etc.).
  • Strong interpersonal and communication skills to work effectively with senior leaders.
  • Ability to adapt quickly and manage multiple priorities in a fast-paced environment.
  • Strong PowerPoint and Excel proficiency (pivot tables, charts, data summaries).
  • Excellent time management & organizational skills with ability to manage multiple priorities.
  • Strong written and verbal communication skills.
  • High degree of confidentiality, professionalism, and discretion

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