Executive, Marketing Admin

3 days ago

Kuala Lumpur Centre Kuala Lumpur, Malaysia 7-Eleven Malaysia Sdn Bhd Full time 40,000 - 80,000 per year

Duties & Responsibilities

Marketing Administrative Support

  • Perform routine administrative tasks including correspondence, filing, scheduling, and documentation.
  • Manage marketing-related licenses, trademarks, and duty stamp applications in coordination with regulatory or legal departments.
  • Coordinate and track all media bookings, campaign materials, and in-store POSM allocation and delivery.
  • Handle premium item stock management, including requests, inventory tracking, and distribution.
  • Coordinate stationery, marketing tools, and resource requests for the team.
  • Maintain department records, trackers, and shared databases for easy access and reference.

Financial & Procurement Coordination

  • Manage all SAP-related processes including Purchase Requisition (PR), Purchase Order (PO) creation, Goods Receipt (GR), and vendor invoice follow-up.
  • Prepare and track A&P (Advertising & Promotion) budget updates and expenditure reports.
  • Liaise with the Finance Department on cost center allocation, payment status, and monthly closing.
  • Ensure timely and accurate submission of supporting documents for financial reporting.
  • Support vendor onboarding and maintain updated supplier records.

Campaign & Project Support

  • Assist in coordination of campaign materials, premium logistics, and store-level rollouts.
  • Support new store opening activities — including preparation of marketing collaterals, premium packs, and cost allocation reporting.
  • Coordinate with internal stakeholders (Operations, Merchandising, Corporate Comms) and external vendors to ensure smooth execution.
  • Support internal communications (emailers, staff memos, briefing decks) as required.

Tracking, Reporting & Compliance

  • Maintain up-to-date trackers for campaign materials, approvals, delivery schedules, and budget spend.
  • Ensure documentation compliance for trademark, licensing, and vendor contracts.
  • Assist in preparing departmental reports and presentations for management review.
  • Support internal audits and ensure compliance with company processes and policies.

Ad-hoc Support

  • Perform any other administrative or coordination tasks as assigned by the Marketing team or management.
  • Provide back-up support to other marketing functions as needed.

Job Requirements
- Diploma or Degree in Business Administration, Marketing, or any related field.
- Minimum 2 years' experience in an administrative, marketing coordination, or operations support role.
- Fresh graduates are encouraged to apply; prior internship or admin experience will be an advantage.
- Proficient in Microsoft Office (Excel, PowerPoint, Word); knowledge of SAP or similar systems is an added advantage.
- Strong organizational and coordination skills with good attention to detail.
- Able to manage multiple tasks and meet deadlines in a fast-paced environment.
- Proactive, resourceful, and willing to learn about marketing operations.
- Good communication and teamwork skills.

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