Purchasing Executive

2 days ago

Klang, Selangor, Malaysia kaWan Food Full time 60,000 - 80,000 per year

DUTIES AND RESPONSIBILITIES

  1. Perform sourcing of alternative suppliers (due to quality issues, out-of-stock items, tender requirements, single supplier situations, or cost-saving initiatives etc.).
  2. Manage vendor registration, follow up, and evaluate documents.
  3. Responsible for conducting the Annual Supplier Assessment, including evaluation of quality, delivery performance, and compliance with Corrective and Preventive Action Reports (CPAR).
  4. Arrange audits for QA to audit supplier sites.
  5. Provide material costing to R&D and Accounts department.
  6. Coordinate with the Planning department to obtain forecasts to avoid out-of-stock (OOS) for import items.
  7. Manage the end-to-end Purchase Order (PO) process, including issuance, SST applicability check, timely emailing to suppliers, obtaining approvals, making amendments as requested, confirmation of supplier acknowledgment, and following up on long-pending POs with end users.
  8. Follow up on quotation requests submitted to vendors.
  9. Compile and evaluate prices, specifications, and contracts.
  10. Ensure timely delivery by following up on supplier delivery status according to lead time.
  11. Arrange transportation for suppliers who unable to deliver.
  12. Inform suppliers of rejected items, coordinate collection and replacement.
  13. Ensure issuance of credit notes, and follow up on CPAR replies.
  14. Request and follow up on incomplete documents (e.g., DOs and invoices) from suppliers.
  15. Ensuring accurate vendor billing by matching Purchase Orders (PO), Delivery Orders (DO), and invoices.
  16. Key in vendor bills into ERP system and submit the completed invoices to the Accounts team.
  17. Following up on payment status with the Accounts department.
  18. Submit and follow up on sample testing with R&D department.
  19. Follow up with QAS form (RM).
  20. Manage petty cash (COD/Online platform purchases).

JOB REQUIREMENTS

  1. Possess Bachelor's Degree in Business Studies/Administration/Management or equivalent
  2. At least 2 years' experience in sourcing and general procurement activities.
  3. Possess good understanding of suppliers' landscapes, integrity, independent, resourceful and can drive and engage stakeholders with minimal supervision.
  4. Comfortable in a fast-paced environment, highly adaptable and able to manage workload based on changing priorities.
  5. Excellent analytical, interpersonal, verbal and written communication skills in English.
  6. Effective negotiation and follow-up skills.
  7. Proficient in Microsoft Office applications and experience in ERP system (Oracle) preferred.
  8. Must be willing to be based in Pulau Indah, Selangor

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