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Mandarin Spekaing Personal Assistant to Managing Director at Johor
2 weeks ago
Role Summary:
A high-trust, high-impact support role to the Managing Director. This is not just about admin; it's about enabling sharper decisions, stronger relationships, and smoother execution across all areas of the business.
Key Responsibilities:
* Accompany the MD to key meetings, events, site visits, and industry functions
* Observe, take notes, and follow up on action items, ensuring continuity and accountability
* Act as a gatekeeper and liaison between the MD and internal/external stakeholders
* Coordinate daily communication: screen and draft emails, calls, and messages with professionalism and tact
* Manage the MD's calendar with precision, optimizing time across strategic, operational, and personal priorities
* Plan and book complex travel itineraries, logistics, and accommodations
* Conduct market research, policy reviews, and stakeholder analysis to support strategic planning
* Summarize findings into brief reports or presentation decks that support decision-making
* Prepare meeting documents, reports, proposals, and presentation materials with clarity and polish
* Handle highly confidential and sensitive information with complete discretion and ethical responsibility
* Track, follow up, and drive progress across multiple ongoing tasks, projects, or assignments
* Take initiative on special projects or tasks delegated by the MD, often with minimal supervision
* Support personal errands or tasks when necessary, ensuring peace of mind and focus for the MD
What We're Looking For:
* Minimum 3 years' experience in a fast-paced executive assistant, coordinator, or business analyst role
* Excellent communication skills in both English and Mandarin (written and spoken)
* Strong research, writing, and presentation skills
* Highly organized, proactive, and emotionally intelligent
* Tech-savvy; proficient with Microsoft Office, Google Workspace, and scheduling tools
* Able to work flexible hours and travel when required
* Discreet, mature, and grounded, especially in handling confidential or sensitive matters
* Comfortable navigating dynamic, founder-led environments (property experience is a bonus)
Job Type: Full-time
Pay: RM6, RM8,000.00 per month
Benefits:
- Opportunities for promotion
Work Location: In person
