Procurement Executive

1 week ago

Jalan Ipoh Kuala Lumpur, Malaysia Cylonix Geotechnics Sdn Bhd Full time

Key Responsibilities

  • Source, evaluate, compare, and negotiate with suppliers for construction materials, equipment.
  • Prepare, issue, and follow up on Purchase Orders (PO), and delivery schedules.
  • Managing the RFQ to ensure timely and cost-effective goods and service.
  • Coordinate closely with project managers, site supervisors, and QS team to meet project material requirements on time.
  • Monitor and maintain stock levels; arrange timely replenishment for site materials and consumables.
  • Build and maintain strong supplier relationships to ensure reliability and competitive pricing.
  • Conduct supplier performance reviews and resolve delivery, quality, or service-related issues.
  • Ensure all procurement documentation (PO, DO, quotations, invoices) is accurate and complies with company SOP and audit requirements.
  • Track material delivery progress and handle any shortages, late deliveries, or discrepancies with suppliers and site teams.
  • Prepare cost comparison sheets and support cost-saving initiatives without compromising material quality.
  • Assist in price checking, and providing material cost data for tenders or new project proposals.
  • Coordinate with the accounts department to verify invoices and related documents and ensure timely payment processing.
  • Maintain an updated vendor list, material price list, and procurement records.
  • Support ISO or internal audit requirements related to procurement processes (if applicable).

Job Requirements

  • Minimum 2–3 years of procurement experience, preferably in the construction industry.
  • Strong understanding of construction materials, tools, services
  • Strong Excel / Google Sheets skills / PO system and good attention to detail
  • Good negotiation, communication, and vendor management skills.
  • Strong sense of responsibility, urgency, and time management.
  • Ability to handle multiple projects simultaneously.
  • Able to read and speak in Mandarin will be added advantages (as this role requires engaging with Mandarin-speaking suppliers).

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