Proposal Executive

2 weeks ago

Pasir Gudang, Johor, Malaysia Esstar Vision Sdn Bhd Full time 14,400 - 72,000 per year
  • Tender & Proposal Preparation
  • Review tender documents, specifications, drawings, and requirements to understand project scope, deliverables, and submission criteria.
  • Coordinate with internal departments (Engineering, Project, Procurement, QS, HR, etc.) to gather technical, commercial, and resource information required for tender preparation.
  • Prepare and compile tender submissions including technical proposals, commercial bids, and supporting documents in accordance with client requirements and deadlines.
  • Ensure all proposal documents are formatted, structured, and presented professionally with consistency in content and layout.
  • Track and maintain all tender correspondence, clarifications, addenda, and deadlines to ensure timely submission.
  • Costing & Estimation Support
  • Assist in collecting quotations from suppliers and subcontractors to support cost estimation.
  • Work with the Estimation/Contracts team to ensure that cost data is accurate and aligned with project requirements.
  • Prepare cost summaries and assist in developing project pricing strategies as directed by management.
  • Technical Documentation & Compliance
  • Ensure all technical and commercial proposals comply with client specifications, company policies, and relevant regulations.
  • Coordinate with engineering teams to ensure proposed methods, designs, and equipment selections are viable and within scope.
  • Prepare compliance checklists and assist in developing method statements or work execution plans as required.
  • Client Communication & Coordination
  • Assist in managing pre-bid clarifications, client queries, and correspondence during the tendering phase.
  • Attend site visits, tender briefings, or pre-bid meetings as required to obtain site information and client expectations.
  • Follow up with clients post-submission to track tender progress, evaluation status, or feedback.
  • Database & Record Management
  • Maintain an organized database of submitted tenders, awarded projects, and client feedback for reference and performance analysis.
  • Record all cost data, subcontractor quotations, and proposal documentation for future benchmarking.
  • Assist in developing standard templates, document controls, and filing systems for tender documentation.
  • Reporting & Presentation
  • Prepare tender progress reports, bid status summaries, and proposal outcome analysis for management review.
  • Assist management in preparing presentations or proposals for potential clients and strategic business opportunities.
  • Highlight key risks, assumptions, and opportunities identified during proposal preparation.
  • Continuous Improvement
  • Support the development and improvement of proposal procedures, templates, and pricing tools.
  • Stay updated on current market trends, competitors' pricing strategies, and client requirements to improve proposal quality and competitiveness.
  • Ad-Hoc Tasks
  • Perform any additional assignments or ad hoc duties as instructed by management, including supporting project mobilization, client engagement sessions, or assisting in business development activities.

Job Types: Permanent, Contract

Contract length: 6 months

Pay: From RM2,200.00 per month

Benefits:

  • Opportunities for promotion
  • Professional development

Ability to commute/relocate:

  • Pasir Gudang: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

  • Proposal writing: 2 years (Preferred)
  • Construction management: 2 years (Preferred)

Work Location: In person

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