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Personal Assistant to GMD

2 weeks ago

Puchong New Village, Malaysia iKHASAS Group of Companies Full time 60,000 - 90,000 per year

Job Description

  • Complete a board variety of administrative tasks for the GMD including managing an extremely active calendar of appointments, plans, coordinate and ensure the GMD's schedule is followed and respected; acts in a "gatekeeper" capacity, creating win-win solutions for direct access to the GMD's time and office;
  • Schedule on behalf of the GMD meetings between him and his direct reports and the committees and groups to which he is a member.
  • Keep and maintain an accurate record of papers and e-correspondence on behalf of the GMD;
  • Set up meeting files, scheduling and calendaring meetings, set meeting agendas, setting location, time and appropriate duration, identifying, inviting and confirming participants, facility arrangements where required;
  • Compose and prepare correspondences, reports, memorandums, agendas and minutes of meetings.
  • Escort guests to the Premium Lounge;
  • Ensure guests meeting with GMD are well taken care of;
  • Monitor close acquaintances list – send gifts/hampers during any celebrations or birthdays;
  • Liaise with GMD's driver regarding GMD shell fleet card and TNG card;
  • In charge of GMD's personal inventory list;
  • Update of SSQ & SAVE Strata Titles;
  • Keep track on GMD personal licenses and insurance;
  • Keep track of all Memberships' expiry date and renew them accordingly;
  • In charge of the Premium Lounge and ensure it's well kept at all times;
  • Hold petty cash and cash vouchers;
  • Return all signed documents by GMD to relevant departments accordingly;
  • Collect business cards;
  • To ensue GMD's office is well maintained and fully equipped with all necessities such as stationery, printing papers and etc;
  • To work together with Assistant Manager, Admin & Operation on an ad hoc basis as and when required, regarding tasks that overlap like credit card claims.
  • Provide a service that in line with the GMD's work habits and preferences;
  • Ensure the GMD's travel arrangements are managed effectively;
  • Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the GMD match requirements;
  • Filter general information, queries, phone calls and invitations to the GMD by directing or taking forward such contacts as appropriate;
  • Provide a bridge for clear communication and maintain credibility, trust and support between the office of the GMD and staff;
  • Work closely and effectively with the GMD to keep him well informed of upcoming commitments and responsibilities, and follow up appropriately;
  • Manage the GMD's office ensuring the proper documentation and record keeping on behalf of the GMD;
  • Required to perform ad-hoc tasks as and when required by the GMD

Job Type: Full-time

Pay: RM4, RM7,500.00 per month

Benefits:

  • Free parking
  • Gym membership
  • Health insurance
  • Professional development

Language:

  • Mandarin (Required)

Work Location: In person