Office Adminstrator/EA

Company Overview

Voxel Resonance Films is a next-generation film content aggregator, financier, and producer, designed to address gaps within the traditional Hollywood studio system and streaming platforms. With a focus on high-quality, commercial theatrical films, our initial target markets include the Malaysian-Southeast Asian region, the Japanese-Korean-Chinese film markets, and the US-UK independent film scene. Leveraging exclusive access to highly-prized intellectual properties (IPs) across Asia and beyond, Voxel Resonance Films is committed to producing world-class content through strategic partnerships, development of original IPs, and a highly scalable business model.

Budget: RM

Key Responsibilities

Administrative Support

• Handle general administrative duties such as filing, data entry, and managing internal communications and correspondence.
• Support daily operations across departments to ensure smooth workflows.

Office Management

• Oversee day-to-day office operations, manage supplies, and coordinate office maintenance.
• Handle bills, invoices, and license renewals with accuracy and timeliness.

Scheduling & Coordination

• Manage calendars, schedule meetings, appointments, and travel for staff and management.
• Help organize internal events, shoots, and client meetings.

Frontline Contact

• Serve as the first point of contact for visitors, calls, and inquiries.
• Maintain visitor logs and ensure a welcoming environment.

Support for Staff & Management

• Provide administrative assistance to management and team members.
• Support HR functions, including onboarding new hires and preparing related documents.

Record & Document Management

• Maintain organized and up-to-date files, including reports, contracts, and studio records.

Key Skills & Qualifications:

• Organizational Skills:
  Excellent multitasking abilities and attention to detail.
• Communication Skills:
  Strong written and verbal communication; able to liaise with clients, vendors, and staff professionally.
• Technical Proficiency:
  Confident using computer software — especially Microsoft Office, Google Workspace, and basic admin tools.
• Problem-Solving:
  Resourceful and quick-thinking when handling day-to-day challenges.
• Bonus:
  Prior experience in creative industries or small teams is a plus