Admin Executive

4 days ago

Subang Jaya, Selangor, Malaysia Ftech Solutions Sdn Bhd Full time

Position Summary:

The Admin Executive will play a pivotal role in supporting the Sales Manager and project teams through day-to-day coordination and administrative management. This role ensures smooth internal operations, timely documentation, and efficient communication across departments. The ideal candidate is organized, proactive, and able to handle multiple tasks while maintaining a high level of professionalism.

Key Responsibilities:

  • Manage coordination and administrative tasks such as issuing Quotation, Purchase Orders, handling invoices, Delivery Orders, document filing, and ensuring smooth workflow.

  • Oversee daily office operations including document filing, printing, and sorting in alignment with project needs.

  • Coordinate, prepare, and compile all project reports including submission documents/tenders, product materials, etc.

  • Monitor and ensure strict adherence to project report/tender submission deadlines, including checking, binding, packing, and preparing outgoing submissions.

  • Liaise with internal and external stakeholders such as consulting firms, and local authorities for licensing matters and documentation.

  • Ensure timely processing of business licenses such as MOF, CIDB, etc.

  • Prepare monthly claims for general worker wages and staff expenses.

  • Manage inbound and outbound project documents, promptly addressing inquiries or complaints to satisfaction.

  • Additional responsibilities may be assigned as needed.

Qualifications and Skills:

  • Proven experience as an Administrative Executive or similar role, with working knowledge of SQL preferred.

  • Strong organizational and time management skills, adept at multitasking and prioritizing tasks effectively.

  • Excellent verbal and written communication skills, capable of professional interaction with diverse teams and stakeholders.

  • Design-based experiences and handling tender are highly advantageous.

  • Possession of a valid driver's license and a clean driving record.

  • Ability to work independently and collaboratively, demonstrating initiative and problem-solving skills.

  • Attention to detail and accuracy in administrative tasks and documentation.

  • Flexibility and adaptability to accommodate changing project requirements and deadlines.

Job Type: Full-time

Pay: RM2, RM4,000.00 per month

Benefits:

  • Free parking
  • Maternity leave
  • Professional development

Ability to commute/relocate:

  • Subang Jaya : Reliably commute or planning to relocate before starting work (Preferred)

Experience:

  • SQL: 1 year (Preferred)

Work Location: In person

  • HR Executive cum Admin

    4 days ago

    Subang Jaya, Selangor, Malaysia Artemis Solutions Recruitment Agency Full time

    We are looking for a responsible and organised Admin & HR Executive to support daily operations across administration, HR, accounts, and purchasing.Key ResponsibilitiesHR & Foreign Worker ManagementPrepare monthly payrollHandle PLKS, FOMEMA, passport renewalsMaintain employee records and HR documentationPurchasingSource and purchase materials and...

  • Admin & Finance Assistant Executive

    1 week ago

    Subang Jaya, Selangor, Malaysia DXN Holdings Full time 60,000 - 80,000 per year

    DXN Holdings Bhd is listed on Main Board of Bursa Malaysia (Code 5318), in Business since 1993. DXN Holdings Bhd is the investment holdings and management company of DXN Group.DXN is principally involved in the sales of health-oriented and wellness consumer products through a direct selling model. It operates a vertically integrated production facilities,...

  • Admin Executive

    1 week ago

    Petaling Jaya, Selangor, Malaysia Sekawan Security Sdn Bhd Full time 28,000 - 60,000 per year

    Admin ExecutiveLocation: Damansara Perdana, Petaling JayaJob Type: Full-time | PermanentSalary: RM2,200/monthMust have own transportWorking Hours:• Monday to Friday: 9:00 AM – 5:00 PMWhat You'll Be Doing: Admin & Finance SupportHandle documentation for foreign workerProcurement recordLiaise with Immigration/KDN/FOMEMAOrganize invoices, delivery orders,...

  • Admin Executive

    2 days ago

    Petaling Jaya, Selangor, Malaysia RCSI Resources Sdn Bhd Full time

    Position : Admin ExecutiveSalary : RM 3,000 – RM 3,500Working Hours : Mon – Fri (10am – 7pm)Location : Tropicana GardenJob Description· Manage day-to-day administrative functions, including correspondence handling, maintaining filing systems, and coordinating office operations to ensure smooth and efficient business processes.· Maintain accurate...

  • Admin Executive

    1 week ago

    Petaling Jaya, Selangor, Malaysia OMEDIS HEALTHCARE SDN BHD Full time 24,000 per year

    Admin Executive in healthcare industries. Dental and Medical products. Familiar with SQL software added advantage. Training will be provided.Job Type: Full-timePay: From RM2,000.00 per monthBenefits:Dental insuranceFree parkingHealth insuranceMaternity leaveOpportunities for promotionProfessional developmentVision insuranceWork Location: In person

  • Admin Executive

    4 days ago

    Petaling Jaya, Selangor, Malaysia Ann Joo Resources Berhad Full time

    About the roleWe are seeking an Executive to join our Sales Operations team at Ann Joo Metal Sdn Bhd (part of Ann Joo Resources Berhad) in Wisma Ann Joo, Petaling Jaya. This is a full-time, permanent position responsible for performing administrative duties such as processing customer orders, preparing and maintaining sales documents, and supporting...

  • sales and admin exceutive

    1 week ago

    Subang Jaya, Selangor, Malaysia ESI Access Sdn Bhd Full time 24,000 - 42,000 per year

    Position : Sales And Admin ExecutiveJob Description :Preparing quotation, sales order, issuance of invoicing, delivery order, credit note and debit note .Handle email related to sales matter.To respond to any queries that customer may have and provide the relevant information accurately.Liaise with transporter and logistic company for overseas customerTo...

  • Accounts Executive/ Senior Exec

    1 week ago

    Subang Jaya, Selangor, Malaysia HRnetOne Malaysia Full time 48,000 - 78,000 per year

    Position: Accounts & Admin ExecutiveLocation: USJ 1Handle full set of accountsHandle Accounts ReceivableSalary: 4k - 6.5kRequirement:Diploma/ DegreeAble to speak basic MandarinJob Type: Full-timePay: RM4, RM6,500.00 per monthWork Location: In person

  • Project Admin Coordinator

    1 week ago

    Subang Jaya, Selangor, Malaysia VODEX TECHNICAL SERVICES SDN BHD Full time 2,400 - 28,800 per year

    ResponsibilityTo handle and maintain project general administrative works.Manage and maintain project's related documentation (technical documents/ drawings/ approvals/ correspondence, etc.)To provide administrative support to the Manager.Organizing and coordinating with various professional peoples such as consultants on operational, Architects as well as...

  • Accounts and Admin Executive

    4 days ago

    Subang Jaya, Selangor, Malaysia Vertex Services Sdn Bhd Full time

    Responsibilities:Handle full set of accounts closing (GL / AP / AR / Bank / Petty Cash / Stock etc)In-charge for monthly operating results, financial and management reporting..Perform costing and pricing functions and cross check against quotation and invoices.Handle audit and tax schedule for year end audit and tax submission.In-charge the day to day office...