Tender Administrator

1 week ago

Kuala Lumpur, Kuala Lumpur, Malaysia DATAKRAF SOLUTION SDN. BHD. Full time

Job Description

  • Monitor and identify relevant tender, bid, Request for Proposal (RFP) or Request for Quotation (RFQ) opportunities from government portals, private sector sources, and internal pipelines.
  • Prepare, compile, and review tender/bid document for both technical and commercial proposals. Ensuring completeness, accuracy, and compliance with tender requirements.
  • Coordinate with internal stakeholders (e.g. technical team, finance, management) to gather required information/data (e.g. scope, costing, company credentials, certifications).
  • Maintain and manage tender schedule/tracking log — including deadlines, submission dates, amendments, clarifications, and follow-ups.
  • Manage vendor registration processes and maintain vendor / supplier database if required.
  • Assist with contract documentation, award notices, and post-award administrative procedures (e.g. contract filing, correspondence, renewals/updates).
  • Ensure all records related to tenders and contracts are properly organized, up-to-date, and easily retrievable.
  • Communicate with clients, vendors, subcontractors, and relevant stakeholders regarding tender clarifications, submission confirmations, and follow-up queries.
  • Provide general administrative support: e.g. scheduling meetings, documentation, correspondence, archiving, coordination with other departments as needed.

Requirements

  • Diploma or Bachelor's degree in Business Administration, Management, Procurement, or related field (or equivalent experience).
  • Prior experience 1 years –3 years in tender administration, procurement support, contract administration, or related office-administrative role is preferred.
  • Strong proficiency in Microsoft Office tools (Word, Excel, PowerPoint).
  • Excellent organisational and administrative skills, with superb attention to detail and accuracy.
  • Good communication skills (written and verbal), able to liaise with various internal and external stakeholders.
  • Ability to handle multiple tasks / tenders concurrently and work under tight deadlines.
  • High sense of integrity, confidentiality, and professionalism when handling sensitive documents and contracts.
  • Able to follow up persistently and manage documentation and timelines effectively.

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