PMO Specialist

We are seeking a detail-oriented and proactive PMO Specialist to support project governance, reporting, financial tracking, and coordination across transformation initiatives. This role is ideal for professionals with at least 2 years of experience in PMO or project management-related roles, and hands-on experience in JIRA board administration, dashboard creation, and reporting capabilities.

1. Maintain PMO schedules, meeting records, and documentation.
2. Support governance processes and ensure compliance with standards.
3. Coordinate project intake and pipeline to support timely execution.
4. Prepare executive-level reports and stakeholder presentations.
5. Facilitate communication across project teams and governance forums.
6. Maintain templates and documentation for consistent reporting.
7. Administer and update JIRA boards for accurate project tracking.
8. Create JIRA dashboards to visualize project status and risks.
9. Generate JIRA reports for performance monitoring and decision-making.
10. Monitor project budgets and track financial performance.
11. Identify and report budget variances for resolution actions.
12. Support Portfolio budgeting and forecasting.
13. Review and validate project assignment against resource allocation.
14. Review resource utilization report against project assignment to validate planning decisions.

Main Responsibility

Governance & Reporting

• Maintain PMO calendars, schedule meetings, and document decisions and action items.
• Collaborate with project managers to prepare executive-level reports and stakeholder presentations.
• Support the Management and Reporting Manager on project-related matters.
• Maintain and distribute updated PMO documentation, templates, and governance materials.

Project Monitoring & Governance

• Review and validate project baseline data (e.g., schedules, budgets).
• Monitor project progress to ensure alignment with approved timelines and budgets.
• Ensure compliance with governance and quality standards.
• Update and integrate governance processes into central PMO tools.
• Track project intake and pipeline to support timely project initiation and resource allocation.
• Administer JIRA boards to ensure accurate and up-to-date project records.
• Create and maintain JIRA dashboards to provide real-time visibility into project status, risks, and milestones.
• Generate JIRA reports to support performance tracking, issue resolution, and stakeholder communication.

Financial & Performance Analysis

• Analyze financial data to ensure project costs remain within budget.
• Identify and report budget variances with actionable recommendations.
• Support the development of performance metrics and benchmarks.
• Contribute to improving consistency and quality in project tracking and reporting.
• Apply cost management practices for Portfolio budgeting, forecasting, and cost control.

Resource & Capacity Planning

• Collect and validate data for resource planning and capacity analysis.
• Review utilization reports and provide insights for decision-making.

Stakeholder Communication

• Facilitate effective communication across project teams and stakeholders.
• Assist in preparing presentation materials for governance forums (e.g., SteerCo).

Qualification & Experience Requirement

Education

• Bachelor's Degree in Computer Science, Information Technology, Business Administration, or a related field.
• Project Management certification (e.g., CAPM, PMP, Agile Fundamentals) is an advantage.

Experience

• 2-3 years of experience in PMO or project management-related roles.
• Hands-on experience with JIRA, including board setup, dashboard creation, and reporting.
• Familiarity with methodologies such as Waterfall, Agile, and Kanban.
• Exposure to financial tracking and reporting in project environments.

Skills

• Good organizational and time management abilities.
• Clear and effective communication across all levels.
• Proficiency in Microsoft Excel (formulas, pivot tables) and PowerPoint.
• Analytical mindset with attention to detail.
• Problem-solving skills.
• Stakeholder engagement and relationship management.
• Understanding of project financials including budgeting and variance analysis.
• Ability to work independently and collaboratively in a fast-paced environment.
• Experience in administering JIRA boards, building dashboards, and generating reports to support project transparency and decision-making.

Compliance (this is compulsory section)

Ensure compliance with the requirements of local regulations and all other relevant statutory regulations and guidelines, as well as relevant Company, Regional and Generali policies and procedures.

Information Security (IS):

Responsible for defining requirements as regards to information availability, confidentiality, and integrity. Managers must ensure that all staff members (including temporary staff) and providers comply with the relevant security standards.

• Perform risk analysis to determine risk and potential business impacts.
• Liaise and coordinate with Information System Security Manager on all Information System Security activities within department.
• Ensure compliance on Information System Security standards and Information System Security guidelines are adhere to within department.

Data Privacy:

Ensure compliance with Data Privacy laws and regulations, policies, standards, process and procedures implemented by the Company at all times.

Diversity, Equity, Inclusion

Generali is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, gender identity, national origin, veteran or disability status. At Generali, we believe that it is our differences that make the difference. At the heart of everything we do, we value the fact that we are all human beings, unique in our own ways, bringing different cultures, lifestyles, mindsets, and preferences. Our commitment is to leverage this Diversity to create long-term value, to be innovative, sustainable, to make the difference for our people, our clients, our partners as well as our communities. We strive to promote a culture where DEI is embedded in how we work and do business every day. All of us around the world are taking actions every day to create an inclusive and accessible workplace, where every person feels empowered to take ownership, to challenge biases and lead the transformation with a human touch.