Administration Manager

Admin Manager – Manufacturing Industry​​

Company: Eastfound Malaysia Sdn Bhd

Location: LOT 3972, Mukim Jeram Batu, 81500 Pekan Nanas, Pontian, Johor, Malaysia

Department: Administration Department

Reports to: Chief Operating Officer (COO)

Employment Type: Full-time

Language Requirement: Proficient in both English and Mandarin

About Eastfound Malaysia Sdn Bhd

Founded in 1999, Eastfound Group has evolved into a leading high-tech enterprise specializing in the research, development, production, and sales of logistics and storage solutions. Our diverse range of products includes Wire Decking, Pallet Racking Accessories, Intermediate Bulk Containers, Wire Containers, Roll Cages, Conveyor Rollers, Modular Conveyor Units, and Fixed Photovoltaic Mounting Structures. These products are vital to industries such as supermarkets, logistics, agriculture, and more. With 90% of our output exported globally to regions like North America, Europe, and Japan, we are committed to quality, sustainability, and reducing our carbon footprint while adhering to international standards like ISO9001 and EU ROHS.

​​Job Description​​

Key Responsibilities

Cafeteria Management:

• Oversee the daily operations of the cafeteria, ensuring food quality, hygiene, and cost control.
• Coordinate with vendors to manage food supply and service standards.
• Handle employee meal subsidy programs and resolve related issues effectively.

Dormitory Management:

• Supervise the allocation, maintenance, and cleanliness of employee dormitories.
• Address employee concerns related to housing and ensure proper living standards are maintained.
• Security Management:
• Manage the security team to ensure the safety of the facility and its personnel.
• Develop and implement security protocols, including visitor management and emergency response.

Factory Sanitation and Environment:

• Ensure the factory premises are clean, organized, and compliant with health and safety standards.
• Work with the cleaning team to establish a consistent cleaning schedule.

Administrative Operation:

• Develop and monitor budgets related to administrative functions, optimizing costs without compromising quality.
• Daily duties include planning hospitality logistics for key personnel such as government officials and clients.
• This position requires ​managing all office management operations, including budgeting, equipment maintenance, and logistical support
• Liaise with various departments to ensure seamless coordination and support for operational needs.
• Maintain records and reports related to administrative activities, providing updates to management as needed.

Team Leadership:

• Lead and mentor the administrative team, providing clear direction and support to achieve organizational goals.
• Conduct regular performance reviews and implement professional development initiatives.

Requirements:

Education:

• Bachelor's degree or Diploma in Business Administration, Management, or a related field.

Experience:

• Minimum 5 years of experience in administrative or facilities management, preferably in a manufacturing environment.

Skills:

• Strong leadership and problem-solving skills with the ability to handle multiple responsibilities efficiently.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Proficiency in using office software and tools for reporting and planning.
• Excellent written and verbal communication skills in English and Mandarin (preferred for liaising with HQ).
• Knowledge of local health, safety, and environmental regulations is an advantage.

Personal Attributes:

• Strong sense of responsibility and team-oriented mindset.
• Ability to work under pressure and meet deadlines in a fast-paced environment.

Benefits

• Competitive salary and performance-based incentives.
• Health insurance and other employee benefits.
• Career growth and professional development opportunities.
• A dynamic and supportive work environment.

Why Join Eastfound Malaysia Sdn Bhd?

• Be part of a leading high-tech enterprise specializing in logistics and storage solutions.
• Opportunities for career development in a dynamic and supportive work environment.
• Competitive salary and benefits package.
• Health insurance and other employee benefits.

Job Type: Full-time

Pay: RM8, RM11,000.00 per month

Benefits:

• Free parking
• Health insurance
• Maternity leave
• Meal allowance
• Parental leave
• Professional development

Work Location: In person