Accounting Assistant

2 days ago

George Town, Penang, Malaysia Mise en Place Ltd Full time 40,000 - 80,000 per year

Job Purpose
The Accounting Assistant supports the Finance Department in maintaining accurate financial records, ensuring compliance with company policies, and meeting critical reporting deadlines. This role plays a vital part in managing day-to-day accounting operations, including accounts payable, accounts receivable, reconciliations, and vendor relations. Working closely with the Financial Controller and cross-functional teams, the Accounting Assistant helps ensure that Mise en Place maintains strong financial controls, efficient systems, and reliable data to support decision-making and operational success.

Responsibilities
Accounts Payable (AP)

• Process supplier invoices with accuracy and ensure proper coding to relevant cost centers.

• Prepare and execute timely vendor payments according to company payment cycles.

• Reconcile supplier statements and resolve discrepancies promptly.

• Verify proper authorisation and documentation for all payable transactions.

• Maintain organised electronic and physical filing systems for vendor records.
Accounts Receivable (AR)

• Generate and issue customer invoices in a timely manner.

• Monitor outstanding balances and follow up with clients on overdue payments.

• Reconcile customer accounts and resolve billing issues efficiently.

• Liaise with internal departments to track aging invoices and support collections efforts.
Banking & Reconciliation

• Record daily transactions in QuickBooks/Aqilla and reconcile bank accounts regularly.

• Verify and reconcile credit card, petty cash, and other subsidiary accounts.

• Assist with preparing monthly reconciliations and schedules for reporting purposes.
Month-End & Reporting

• Ensure that all AP and AR invoices are entered and processed by the 10th working day of each month.

• Support the Financial Controller in preparing month-end reports, schedules, and analysis.

• Assist in maintaining accurate balance sheet reconciliations and supporting documentation.

• Help identify and resolve accounting discrepancies or irregularities.
Collaboration & Administrative Support

• Work closely with the Finance Manager and Office Administrator to maintain smooth day-to-day financial operations.

• Delegate and review tasks assigned to the Office Administrator, such as petty cash reconciliations, Gino's daily sales reports, and utilities tracking.

• Support communication and coordination across departments to ensure financial accuracy and timeliness.

• Assist the Finance Manager and Financial Controller with advanced accounting or analytical tasks when required.
Key Qualifications and Skills

• Bachelor's degree in accounting, Finance, or a related field.

• Minimum of 2 years' experience in accounting or finance.

• Proficiency in QuickBooks, MS Office (especially Excel and PowerPoint), and general accounting systems.

• Strong knowledge of accounting principles and financial regulations.

• Excellent attention to detail, accuracy, and organizational skills.

• Analytical mindset with problem-solving abilities.

• Strong time management and multitasking skills.

• Excellent communication and interpersonal skills, fostering collaboration within the finance team.

• Integrity, discretion, and adherence to ethical standards.

• Ability to work efficiently in a fast-paced, deadline-driven environment.

Other Requirements

• Clear Police Clearance Report.

• Caymanians and Permanent Residents are strongly encouraged to apply and will receive priority consideration.

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