Accounts Payable Team Lead

Build your Career with an Industry Leader at our Shared Services Centre in Malaysia.

As a global leader in premium label solutions, our purpose is to deliver the world's best label solutions that help our customers build their brands, while adding value to our employees, our shareholders, and the communities in which we operate.

If you share our vision and believe that you could contribute to the success of our company, we look forward to hearing from you

• Hybrid Work Environment
• Conducive Working Environment

Job Descriptions:

AP Specialists

• Promote standardization and eliminate duplication of work in AP processing.
• Supervise AP team and provide guidance to solve open items and problematic invoices.
• Manage AP team competencies including coach, develop and train team members.
• Monitor KPI for invoice processing and define action plan to achieve KPI.

AP Master Data

• Periodically review vendor and bank master data to ensure records are accurate and up-to-date.
• Discuss payment terms for new and existing vendors with local business unit Controllers. Ensure approval obtained for any deviation from standard payment terms.
• Work with VMD Team on review active and inactive vendors.

Invoice Processing

• Ensure accuracy and timely processing of vendor invoice for PO and non-PO items. Review and standardize account coding of expenses.
• Ensure all non-PO invoices are authorized before payment according to DOA
• Coordinate with local business unit Controllers to reduce the occurrence of non-PO invoices.

Payment

• Attain detailed understanding of payment methods and country-specific requirements in integrated (host-to-host) or non-integrated payment portals.
• Ensure payment cycle runs are in compliance with MCC and local regulatory requirements.
• Streamline payment run cycles and coordinate payment requests by local business units.
• Coordinate with local business unit Controllers to reduce number of ad-hoc payment requests and other payment matters.
• Propose authorization controls for payment run approvals in payment portal.

Intercompany Reconciliation

• Work closely with Company Corporate Accounting on month-end intercompany balance reconciliation and transactions.
• Work with local business units to ensure compliance with Company policy on intercompany invoice recognition and payment.

Financial Reporting – Internal & External

• Ensure MEC reports are maintained up-to-date and identify action plans for any long outstanding items.
• Ensure timeliness on month end closing and update Manager if unusual operation issue happen
• Reconcile Account Payable Subledgers to GL.
• Reconcile bank accounts to GL.
• Support local business unit Controller with GRIR, AP ageing and open PO analysis.
• Support the audit process by managing expectations and providing schedules on a timely basis.

Continuous Improvement

• Contribute to the development and implementation of positive change in the AP function in the Company.
• Leverage on use of technology and implement cost-neutral process enhancements.

Compliance and Internal Controls

• Ensure full adherence to Company's accounting policies, processes, procedures, authorization levels, and SOX controls.
• Ensure full adherence to document retention as per the requirement by regulatory authorities in the specific country of operations/ business units.
• Develop and implement internal controls to safeguard Company's assets and ensure compliance with financial regulations.
• Monitor and evaluate the effectiveness of existing internal controls.
• Stay updated on accounting standards, regulations, and compliance requirements to ensure the Company's financial practices align with industry standards and legal obligations.

Service Level and Team Collaboration

• Promote a strong service ethos to support delivery to agreed Service Level Agreements.
• Act as the focal point to ensure effective communication and resolution of operational related issues and decisions.
• Build long-term relationships with Company's internal stakeholders and leadership team.
• Work closely with other operation functions to ensure seamless coordination of financial activities.
• Perform any other duties as assigned by the Team Manager.

Job Requirements:

• Bachelor's Degree in Accounting/Finance or equivalent with professional qualifications (ACCA/CPA/MIA).
• Fluent in both spoken and written English.
• Independent, strong interpersonal and communication skills.
• Able to multi-task, pay attention to details, good at stress management.
• Candidate who has shared services center (SSC) experience is an added advantage.
• Ability to work EMEA shift (1pm - 10pm).

Only applicants who can legally live and work in Malaysia will be considered.