Admin Clerk

1 day ago

Kota Kinabalu, Sabah, Malaysia Tapak Mewah Sdn. Bhd Full time 20,000 - 30,000 per year
JOB DESCRIPTION – ADMIN CLERK

Position Title: Admin Clerk

Department: Administration / Office Management

Reporting To: Admin Executive / HR Executive / Manager

Working Hours: Monday - Friday (8:30am - 4:30pm)

1. Job Summary

The Admin Clerk is responsible for providing general administrative and clerical support to ensure smooth daily operations of the company. This includes handling documentation, filing, data entry, coordinating with departments, and assisting with office tasks as required.


2. Key Responsibilities

A. Administrative Support

  • Prepare, update, and maintain company documents, records, and filing systems (physical and digital).
  • Assist in drafting letters, memos, notices, and basic reports.
  • Handle photocopying, scanning, binding, and printing of documents.
  • Ensure confidentiality and proper safekeeping of sensitive documents.

B. Office Operations

  • Manage office supplies, stationery inventory, and place orders when required.
  • Assist in maintaining cleanliness and organisation of office common areas.
  • Support arrangements for meetings, including preparation of meeting materials and refreshments.
  • Receive, sort, and distribute incoming mail and documents.

C. Data Entry & Record Management

  • Input and update data accurately into relevant systems, spreadsheets, or databases.
  • Maintain updated records for staff attendance, visitor logs, and other administrative lists.

D. Communication & Coordination

  • Attend phone calls, take messages, and direct enquiries to the relevant personnel.
  • Liaise with suppliers, service providers, and internal departments whenever needed.

E. Support to HR & Sales (If Required)

  • Assist in basic HR administrative tasks such as leave forms, claims, staff file updates.
  • Provide support to the Sales Admin team in documentation, filing, or preparing simple correspondence.

F. Other Duties

  • Perform any other administrative tasks assigned by the Management.

3. Job Requirements
  • Minimum STPM qualification; Diploma in Business Administration is an added advantage.
  • At least 1 year of administrative/clerical experience preferred.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint).
  • Good communication skills in Bahasa Malaysia and English.
  • Organised, detail-oriented, and able to work independently with minimal supervision.
  • Responsible, punctual, and able to handle confidential information.

4. Personal Attributes
  • Positive working attitude.
  • Team player with good interpersonal skills.
  • Willing to learn and adapt to new tasks.
  • Able to work in a fast-paced environment.

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