Administrative Coordinator

4 days ago

Jelutong, Penang, Malaysia SmartHire by SEEK Full time
Our client HVAC Engineering Tech Sdn Bhd is seeking an Administrative Coordinator (HVAC Industry) to join their team

This role is perfect for someone who is organized and eager to learn. You'll be part of a friendly, relaxed team with opportunities for career growth. Plus, you'll get to learn the HVAC industry from scratch

What you'll be doing?
  • Prepare Quotations: Create price quotes for clients. We'll teach you how to price HVAC systems and parts.
  • Document Jobs: Take images of completed work and keep project records organized.
  • Follow Up & Update: Track Job Requests (JR) and Delivery Orders (DO). Make sure nothing gets missed.
  • Handle Price Enquiries: Contact suppliers for pricing and keep our price lists current.
  • Update Job Info: Maintain our project database – what's done, what's ongoing, what's next.
  • Receive Stock: Check incoming stock and update inventory records.
  • Office Admin: General paperwork and filing to keep the office running smoothly.
Who are they looking for?
  • Education Background: Minimum SPM or equivalent qualifications.
  • Language Skills: Fluent in Chinese and English as part of the job requirement to communicate with external clients.
  • Technical Skills: Proficient in MS Office applications, particularly Excel and Word for data management and document preparation
  • Key Personality Traits: Strong multitasking abilities to handle diverse administrative responsibilities simultaneously
  • Experience: Minimum 1 year of administrative or office support experience handling quotations, documentation, and inventory coordination (fresh graduates with strong organizational skills welcome to apply). Prior exposure to HVAC, engineering, technical, or construction industry administrative operations is a plus
Why should you consider this opportunity?

Our client offers an attractive remuneration package and other benefits, such as:

  • EPF, SOCSO, Medical benefits, Performance bonus, Annual Leaves
How to apply

Ready to join this role? Click Apply now to submit your resume and share your availability and expected salary with us

All backgrounds welcome – just bring your enthusiasm

All information received will be kept strictly confidential and will be used only for employment-related purposes.

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