Account Assistant

9 hours ago

Shah Alam, Selangor, Malaysia Zaiyadal Aquaculture Sdn Bhd Full time

ob descriptionJob Summary

The Accounts Assistant (Accounts Payable) is responsible for supporting the finance function by ensuring accurate, timely, and compliant processing of supplier invoices, payments, and related accounting records. This role plays a key part in maintaining strong vendor relationships, proper cost control, and adherence to company policies and financial procedures.

Key Responsibilities

  • Process and verify supplier invoices, debit notes, and credit notes for accuracy, completeness, and proper authorization.
  • Match invoices with purchase orders (PO) and goods received notes (GRN) where applicable.
  • Ensure timely preparation and processing of payments (e.g., bank transfers, cheques) in accordance with agreed credit terms.
  • Monitor and manage accounts payable ageing, ensuring overdue items are followed up and resolved promptly.
  • Reconcile vendor statements and resolve discrepancies with suppliers and internal stakeholders.

Accounting & Reporting Support

  • Record accounts payable transactions accurately in the accounting system.
  • Assist in month-end closing activities, including AP accruals, cut-off checks, and reconciliations.
  • Prepare AP-related schedules and reports for management and audit purposes.
  • Support internal and external audits by providing required documentation and explanations.

Compliance & Internal Controls

  • Ensure compliance with company policies, accounting standards, and statutory requirements.
  • Maintain proper documentation and filing of AP records for audit and reference purposes.
  • Assist in improving AP processes to enhance efficiency, accuracy, and internal controls.

Coordination & Communication

  • Liaise with suppliers regarding invoice issues, payment status, and queries in a professional manner.
  • Coordinate with procurement, operations, and other departments to resolve invoice discrepancies.
  • Support the finance team with ad-hoc accounting and administrative tasks as required.

Job Requirements

Education

  • Diploma or Bachelor's Degree in Accounting, Finance, Business Administration, or a related field.

Experience

  • Minimum 1–3 years of relevant working experience in Accounts Payable or accounting support roles.
  • Hands-on experience in AP processing, vendor reconciliations, and payment preparation is required.

Skills & Competencies

  • Good understanding of basic accounting principles and accounts payable processes.
  • Proficient in accounting software and Microsoft Office applications (especially Excel).
  • Strong attention to detail with a high level of accuracy.
  • Good time management skills and ability to meet deadlines.
  • Effective communication and interpersonal skills.
  • Ability to work independently as well as collaboratively within a team.

Personal Attributes

  • Responsible, well-organized, and trustworthy.
  • Proactive and willing to learn.
  • Able to handle confidential information with integrity.

Industry

  • Environmental Services

Employment Type

Full-time

Edit job description

Job Type: Full-time

Pay: RM1, RM4,127.66 per month

Benefits:

  • Dental insurance
  • Flexible schedule
  • Free parking
  • Health insurance
  • Maternity leave
  • Opportunities for promotion
  • Professional development
  • Vision insurance

Work Location: In person

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