Maintenance Planning Specialist

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Maintenance Planning Specialist (MPS) - Position Overview

Core Responsibilities

Strategic Maintenance Planning

Develop comprehensive preventative maintenance schedules and strategies to optimize asset performance and minimize unplanned downtime

Analyze historical maintenance data and asset performance trends to establish optimal maintenance intervals and procedures

Create and maintain detailed job plans, including resource requirements, safety protocols, and step-by-step procedures

Coordinate maintenance activities with operations teams to minimize business disruption and ensure efficient resource allocation

Evaluate and prioritize maintenance requests based on criticality, safety requirements, and operational impact

Work Order Management

Create, manage, and update comprehensive work orders for asset maintenance and repair activities within IBM Maximo

Assign work orders to qualified technicians and monitor progress to ensure timely completion according to established schedules

Close completed work orders with thorough verification that all maintenance procedures and documentation requirements have been fulfilled

Maintain work order backlogs and ensure proper prioritization based on asset criticality and business needs

Asset Management & Tracking

Monitor and maintain current asset status information, including precise location data, condition assessments, and technical specifications

Document asset failures and coordinate appropriate maintenance interventions or replacement procedures

Conduct regular compliance audits to verify proper asset tag numbering, location hierarchy accuracy, preventative maintenance protocols, and job plan implementation

Maintain accurate asset registers and ensure proper configuration management

Resource Planning & Coordination

Forecast maintenance resource requirements, including labor, materials, and equipment needs

Coordinate with procurement teams to ensure timely availability of spare parts and maintenance materials

Schedule maintenance activities to optimize technician utilization and minimize operational conflicts

Collaborate with external contractors and vendors for specialized maintenance services

Reporting & Analytics

Generate comprehensive work orders and maintenance reports to track operational performance metrics

Maintain accurate records of technician work hours for precise job costing and financial reporting

Develop and implement robust databases, data collection frameworks, and analytical strategies to enhance statistical efficiency and data quality

Monitor key performance indicators (KPIs) such as equipment availability, maintenance costs, and schedule compliance

System Support & Collaboration

Deliver technical support for Maximo-related inquiries and resolve minor system issues

Partner with cross-functional teams to identify reporting requirements and data visualization needs

Continuously improve available analytics through iterative collaboration and feedback

Ensure adherence to established processes and reporting standards for data handling, visual presentations, and report generation

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We're JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.