Purchasing cum Admin Assistant

2 days ago

Seremban, Negeri Sembilan, Malaysia Seasons Frozen Food Supply Sdn Bhd Full time 24,000 - 36,000 per year

Job Description:

  1. Purchasing

  2. Source and liaise with suppliers.

  3. Prepare and process purchase requisitions, purchase orders, and supplier quotations.

  4. Monitor and track delivery schedules, ensuring timely receipt of goods.

  5. Maintain supplier database, price lists, and vendor performance records.

  6. Coordinate with Finance for invoice verification, payment, and documentation.

  7. Data Entry & Reporting

  8. Maintain accurate and up-to-date administrative and purchasing records.

  9. Compile weekly/monthly reports on stock movements, purchases, and outlet requirements.

  10. Ensure accuracy in data entry in Autocount system and timely submission of operational reports.

  11. Document Management

  12. Organize, file, and maintain all purchasing and administrative documentation including requisitions, purchase orders, and licenses.

  13. Ensure proper filing system for easy retrieval and audit readiness.

  14. Communication & Coordination

  15. Facilitate clear communication between departments, suppliers, and outlets.

  16. Prepare internal memos, correspondence, and notifications as required.

  17. Support coordination of outlet requirements with relevant departments (Finance, HR, and Operations).

  18. HR & Administration Support

  19. Handle general office administrative duties, supplies, and maintenance coordination.

  20. Inventory & Stock Management

  21. Assist in monitoring stock levels and usage to avoid shortages or overstocking.

  22. Coordinate with store and outlet teams to ensure accurate stock movement records.

  23. Track and reconcile delivery orders, invoices, and purchase records.

  24. Ad Hoc Tasks

  25. Support any administrative or operational task assigned by Management.

  26. Participate in company events, audits, and other projects when required.

Requirements:

  • Candidate must possess at least Primary/Secondary School/SPM/"O" Level, Diploma/Advanced/Higher/Graduate Diploma in Business Studies/Administration/Management or equivalent.
  • At least 1 Year(s) of working experience in the related field is required for this position.
  • Preferably Non-Executive specialized in Clerical/Administrative Support or equivalent.
  • Willing to learn and committed to work.
  • Possess basic computer knowledge.
  • Fresh graduate are encouraged to apply.
  • Full-time position(s) available.

Job Types: Full-time, Permanent

Pay: RM2, RM3,000.00 per month

Benefits:

  • Free parking
  • Maternity leave
  • Professional development

Work Location: In person

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