Executive, Accounts Payable

1 week ago

Kuala Lumpur Centre Kuala Lumpur, Malaysia Malaysia Aviation Group Full time 40,000 - 80,000 per year

Job Title

Executive, Accounts Payable

Reports To

Senior Executive, Accounts Payable

Role Purpose

Lead, monitor and manage daily PO based invoices and payment processing to ensure that payment are made timely and in compliance with corporate governance, company processes & procedures and regulatory requirements

Key Accountability

Operational:

  • Lead and direct work of shared services/HQ staff in data entry, invoice validation to contracts, rates and quantity received, accuracy of accounts allocation.
  • Ensure targeted KPI and SLA internal and with other BU are achieved.
  • Ensure timely submission of payment forecast to Treasury
  • Review and approvals/counter-approval of invoices within Executive authority limit
  • Monitor Business Unit OLA and escalate on major backlog.
  • Reconcile Vendor Statement of Accounts on a timely basis and monitor outstanding invoices and issue to be resolve.
  • Assist to ensure timely payments within the credit term, ensuring early payment discounts are achieved and prevention of late penalty charges
  • Updating and maintaining accounting journals, ledgers and other records detailing financial & business transactions are accounted for timely and accurately. (e.g., revenue, expense vouchers, receipts, accounts payables etc.)

Governance & Policies:

  • Ensure compliance to Service standards / SLAs to ensure appropriate service levels are maintained
  • Ensure compliance to accounting standards and internal controls
  • Detects for non compliance to procurement or company policy and ensure exception payment processing is triggered.

Organisation & People:

  • Act as a pro-active team member to ensure cordial work environment
  • Undertake additional responsibilities to support / replace other team member roles if required.

Qualification & Experience

Degree in Accounting/ Finance and/ or professional qualification (ACCA, ICAEW, CPA, MIA, etc.) with 0 – 2 years working experience in Accounting and/ or Finance or in the related field

Skills & Knowledge

  • Technical: Possess in-depth understanding of accounting principles and practices
  • Managerial: Understand his / her role in the team and how it impacts the overall outcome of the process
  • Industry Knowledge: Need Industry knowledge of aviation industry or knowledge of the job role

Key Challenges

  • Continuously participate in process improvements/innovative ways to improve AP processes, streamlining and strengthening processes and internal controls, accuracy and work efficiency
  • Ensure KPIs are met and drive Operating Level Agreements (OLA) especially in areas of timely verification/approval of invoices by BU
  • Need to build collaborative working relationships with Business Units, subsidiaries, AP Outsource vendor and external parties (e.g. vendors)

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