Examination Manager

Job Purpose:

The Examination Manager is responsible for the planning, coordination, and execution of all examination-related activities, ensuring secure, fair, and efficient assessment processes. The role requires close collaboration with faculty, administrative teams, and external bodies to uphold academic standards and compliance. The Examination Manager also contributes to institutional events such as convocations and university-wide academic functions.

Key Responsibilities:

Examination Planning & Scheduling

• Develop and manage examination timetables in consultation with faculty and academic leadership.
• Align exam schedules with academic calendars and program requirements.
• Coordinate resource planning, room bookings, and invigilator assignments.

Collaboration with Faculty

• Work closely with faculty to:
• Collect, verify, and standardize examination papers.
• Align assessments with curriculum objectives and academic standards.
• Communicate deadlines, exam protocols, and evaluation procedures.
• Support post-examination grading, moderation, and re-evaluation processes.
• Facilitate academic workshops or briefings on exam processes and quality assurance.

Examination Administration

• Oversee the secure preparation, printing, and distribution of exam materials.
• Ensure adherence to exam regulations and malpractice prevention protocols.
• Manage logistics and staff coordination for smooth examination operations.

System & Data Management

• Maintain and update candidate data, attendance records, and results databases.
• Use examination management systems for registration, processing, and reporting.
• Ensure compliance with data security and institutional policies.

Compliance & Quality Assurance

• Ensure examination processes align with internal policies and external regulatory frameworks.
• Conduct regular audits and recommend improvements in exam procedures.
• Manage academic integrity issues and implement corrective measures.

Communication & Coordination

• Serve as the key point of contact for all examination-related communications with students, faculty, and administration.
• Issue official notifications and guidelines related to exams, results, and policies.
• Supervise and train examination staff, including invigilators and administrative assistants.

Post-Examination Activities

• Manage secure collection and storage of completed scripts.
• Coordinate with faculty for evaluation, moderation, and result compilation.
• Oversee the announcement and publication of results.
• Handle rechecking, review, or appeal processes efficiently and transparently.

Convocation & Graduation

• Collaborate with academic and administrative departments to coordinate examination-related inputs for convocation events, such as final results, awards lists, and eligibility reports.
• Assist in planning and managing logistics related to student records, transcripts, and certificates for convocation.

University Events & Activities

• Participate in organizing and supporting university-wide academic events, orientations, and ceremonies.
• Represent the Examination Office in academic planning meetings, university functions, and student engagement initiatives.
• Contribute to institutional development activities and quality improvement committees, where relevant.

Required Qualifications:

• Bachelor's degree in Education, Administration, or related field (Master's preferred).
• 5+ years of experience in examination or academic administration, with demonstrated experience working closely with faculty.

Key Skills and Competencies:

• Excellent interpersonal and communication skills for collaboration with faculty and administrative teams.
• Strong planning, problem-solving, and organizational capabilities.
• High level of integrity, confidentiality, and attention to detail.
• Proficient in examination software systems, data handling, and reporting tools.
• Ability to work effectively under pressure and meet tight deadlines.

Preferred:

• Experience supporting academic events such as convocations or institutional ceremonies.
• Familiarity with digital/online exam platforms.
• Knowledge of national and international academic regulatory frameworks.