Document Controller

2 weeks ago

Kulai, Johor, Malaysia Nexa Control Full time

We are seeking a document controller to join our growing project team. The Document Controller for projects is responsible for managing and overseeing all documentation related to the construction projects. This role ensures that all documentation is accurate, organized, and compliant with project specifications and industry standards. The Document Controller will work closely with project engineers, project managers, sub-contractors, and main contractor to ensure efficient document flow and project success.

Key Responsibilities:

Document Management:

  • Develop and maintain a structured document control system for project documentation, including drawings, specifications, submittals, RFI, material approval, and etc.
  • Manage the creation, revision, and distribution of all project documents, ensuring they are accurately recorded and easily accessible.
  • Organize and file documentation according to project requirements in main contractor system

Document Tracking:

  • Track and manage the lifecycle of project documents, from initial creation to final approval and archiving.
  • Maintain and update a master document register for all project-related documents, ensuring timely updates and compliance with project timelines.

Quality Assurance:

  • Review project documents for accuracy, completeness, and adherence to project specifications and main contractor format
  • Ensure that all documentation is version-controlled, and that the latest revisions are available to relevant stakeholders.

Collaboration and Support:

  • Coordinate with project engineers, project managers, and subcontractors to manage and distribute project documentation.
  • Provide support in organizing documentation for project meetings, audits, and inspections related to BMS systems.
  • Assist in training team members on document control procedures and best practices specific to BMS projects.

Administrative Tasks:

  • Handle document-related correspondence and inquiries from different parties
  • Prepare and organize documentation for project reporting, including progress reports and documentation reviews.
  • Support the archiving and retrieval of historical project documents for future reference.

Qualifications:

  • Diploma in Mechanical Engineering, Electrical Engineering, Construction Management, Business Administration, or a related field, or equivalent work experience.
  • Proven experience as a Document Controller or in a similar administrative role within the construction industry.
  • Excellent organizational skills and attention to detail, with the ability to manage multiple M&E documents and tasks simultaneously.
  • Strong communication and interpersonal skills for effective collaboration with M&E engineers and other project stakeholders.

To gain an added advantage, you must satisfy the following requirement

  • Experience in document management systems and software relevant to M&E projects (e.g., Procore, Aconex, SharePoint).
  • Strong knowledge of documentation processes, including mechanical and electrical drawings, specifications, submittals, and change orders.

Job Type: Full-time

Pay: RM2, RM3,000.00 per month

Benefits:

  • Opportunities for promotion
  • Professional development

Ability to commute/relocate:

  • Kulai (Kulai): Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)

Experience:

  • document controller: 1 year (Preferred)

Location:

  • Kulai (Kulai) (Preferred)

Work Location: In person

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