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Supply Chain Executive

2 weeks ago

UEP Subang Jaya Selangor, Malaysia THE VIDA WORLD SDN. BHD. Full time 60,000 - 120,000 per year

SUMMARY OF POSITION

Working under Direct Superior, assisting in Supply Chain department with import and export of our company products.

DUTIES & RESPONSIBILITIES

Handle full export process (International & East Malaysia) from order confirmation to shipment delivery.

Prepare and manage commercial documents – invoice, packing list, COO, BL/AWB, Form E/D, health certificate, etc.

Coordinate with freight forwarders, shipping lines, and warehouses to ensure timely export shipments.

Manage booking, container loading, and schedule planning for FCL/LCL shipments.

Liaise with customers, distributors, and regulatory bodies to resolve shipping or documentation issues.

Maintain accurate export shipment records and filing for audit and customs reference.

Monitor and track export performance, shipment cost, and delivery lead time.

Handle end-to-end import documentation and coordination with suppliers and forwarders.

Monitor shipment schedules, ETD/ETA, and clearance status.

10.   Work with custom brokers to ensure timely import clearance under correct HS Code classification.

11.   Verify supplier invoices, packing lists, and shipping documents for accuracy.

12.   Manage import permits, FTA/COO application, and duty exemption (if applicable).

13.   Liaise with finance and warehouse teams for goods receipt and payment process.

14.   Liaise with Supplier, coordinate & plan loading schedule for shipment purposes.

REQUIRED EDUCATIONAL QUALIFICATIONS, SKILLS, KNOWLEDGE & EXPERIENCES: -

· Strong knowledge of international trade documentation & INCOTERMS.

· Familiar with HS codes, FTA/COO applications, and customs procedures.

· Experience with forwarders, shipping portals, and export systems (DagangNet, EPCO, etc.).

· Good communication with internal and external stakeholders.

· Organized, detail-oriented, and able to handle multiple shipments concurrently.

· Proficient in Excel, ERP systems, and shipment tracking tools.

· Diploma/Degree in Logistics, Supply Chain, International Business, or related field.

· Minimum 2–3 years of experience in export/import within FMCG or manufacturing.

· Knowledge of beverage or food export regulations is an added advantage.