Purchase-to-Pay (Intern) - Procurement Services

4 days ago

Kuala Lumpur, Malaysia BASF SE Full time

 Do you want to work with passionate teams, providing excellent business and digital services to the Asia Pacific region?

Do you want an open, supportive, and caring working environment?

Do you view your development needs seriously as we do?

If YES, then take your career to the #NextLevel with BASF

 

 

Objectives of Position

  • Provides procurement transaction processing support to deliver procurement services identified within the Procurement Services to BASF group companies in accordance with established policies, guidelines, processes and work procedures, which in compliance with BASF procurement policies and local company legal and statutory requirements.
  • Work closely with other service delivery streams to ensure smooth purchase-to-pay integration

 

Main Tasks

 

Purchase Order (PO) Management

  • Assign source of supply for the Purchase Requisitions which can be called-off by OA.
  • Assist buyers in creation of the purchase orders as per the agreed terms and conditions
  • Generate open PR report on daily basis and communicate with buyers to obtain information to enable PO issuance.
  • Perform PO monitoring including order confirmation from suppliers and maintain AB key in PO
  • Manage order changes, track and trace the PO and communicate with vendor for order confirmation
  • Coordinate with the buyers and planners to ensure that all the automated POs are sent to the vendors without any delay.

 

Contract Management

  • Create and maintain outline agreements in SAP based on agreed terms and conditions such as price, header validity and target quantity.
  • Assist buyers to create and maintain outline agreements, E-Catalogs in SAP as per the agreed terms and conditions\


Workcycle

  • Support Accounts Payable via workcycle for invoice discrepancies, if required
  • Support payment enquiry request by liaising with Finance team
  • Assist issue and error handling of Goods Receipt to support iBP, if required

 

Admin Support

  • Create and maintenance of vendor master data in SAP & support Vendor Master Data Team
  • Support supplier onboarding process


Others

  • Ensure usage and support implementation of globally defined processes to drive operational excellence (e.g. Procurement Guidelines, Work Instructions etc.)
  • Perform any other duties or tasks as assigned by Manager or Team Specialist

 

Requirements

  • Tertiary education preferably in Business Administration / Supply Chain Management / Logistics / Procurement
  • Functional knowledge and skills in using Microsoft applications, i.e. Words, Excel, PowerPoint
  • SAP skills will be of an added advantage
  • Good analytical, organizational, communication and interpersonal skills
  • Fluent in spoken and written English
  • Knowledge of any other Asian language will be an added advantage
  • Proactive and able to work under pressure and independently. Must have high sense of responsibility and commitment

 

 

BASF Asia-Pacific Service Centre was established in 2005. Located in Kuala Lumpur, the regional service hub has about 1,200 employees and growing. Focused on being a competency and digitalization driven hub, it also provides quality functional and know-how services in the areas of finance, controlling, human resources, real estate and facilities management, communications, environmental, health and safety, procurement, import-export order management, and information services to BASF companies and affiliates in the Asia Pacific region. BASF also has two other regional hubs located in Berlin, Germany, and Montevideo, Uruguay that cover the Europe and Americas regions.

 

At BASF, we create chemistry for a sustainable future. We combine economic success with environmental protection and social responsibility. Around 112,000 employees in the BASF Group contribute to the success of our customers in nearly all sectors and almost every country in the world. Our portfolio comprises six segments: Chemicals, Materials, Industrial Solutions, Surface Technologies, Nutrition & Care and Agricultural Solutions. BASF generated sales of €68.9 billion in 2023. BASF shares are traded on the stock exchange in Frankfurt (BAS) and as American Depositary Receipts (BASFY) in the U.S. Further information at www.basf.com. 
  

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