Personal Assistant

1 month ago

Petaling Jaya Selangor Darul Ehsan, Malaysia NTT Full time

NTT is a leading global IT solutions and services organisation that brings together people, data and things to create a better and more sustainable future.

In todayâs âiNTTerconnectedâ world, connections matter more now than ever. By bringing together talented people, world-class technology partners and emerging innovators, we help our clients solve some of the worldâs most significant technological, business and societal challenges.

With people at the heart of our success, NTT is committed to attracting and growing the best talent and providing an environment where everyone feels they can belong and their contribution matters.


Your career here is about believing in yourself, and taking on great opportunities and new challenges.Itâs about growing your skills and expertise in your current role and preparing yourself for the future.  Thatâs why we encourage you to take every opportunity to grow your career within our great global team.

Are you ready to take the next step in your career?

Provides administrative and clerical support to relieve department managers or staff of administrative details.

May coordinate messages, appointments, information to callers, file maintenance, department office supplies and mail.

Researches, compiles, and proofs word processing assignments.

Operates automated office equipment.

May be assigned to various functional areas of the company.

What you'll be doing

Support Administrators take their instructions from one or more senior managers in a functional team, operating in a low complexity environment. They may require a certain level of specialization relevant to the team which they support, for example, legal or risk.

The primary responsibility of the position is to provide general administrative and secretarial support to one or more senior managers in a functional team in support of specific projects and/or coordination and implementation of office procedures.

Key Roles and Responsibilities:

  • Provide a complete secretarial and administrative support function with limited or no guidance.
  • Manage and coordinate electronic diary and schedule commitments to ensure maximization of the managerâs time efficiency, including the management of travel itineraries for domestic and international travel.
  • Record, produce and distribute minutes of management meetings and follow up on outstanding items.
  • Prepare meeting agendas, arrange meeting logistics and facilities as required.
  • Draft letters and correspondence and prepare reports and statistical information ensuring distribution to the relevant internal stakeholders.
  • Manage hard copy and electronic files and records and maintain an adequate filing system.
  • Maintain the flow of information to internal and external stakeholders
  • Maintain office supply inventory and other additional supplies as needed.
  • Prepare, complete and distribute the relevant management reports.
  • Prepare and create presentations, spreadsheets and databases as required.
  • Process incoming and outgoing mail and facsimile, by sorting and distributing to the relevant individuals.
  • Answer and screen telephone calls and respond to and resolve any queries or escalate complex queries to the relevant individual.


Knowledge, Skills, and Attributes:

  • Good verbal and written communication skills
  • Good interpersonal skills
  • Able to cope well under pressure and well organized individuals
  • Demonstrate a positive attitude
  • Good attention to detail
  • Display a level of integrity


Academic Qualifications and Certifications:

  • High School Certification


Required Experience:

  • Entry-level working experience
  • Demonstrable working experience in a related environment

Skills Summary

Business Administration, File Maintenance, Office Administration, Office Procedures, Preparing Reports, Travel Bookings

What will make you a good fit for the role?

Remote Type


Join our growing global team and accelerate your career with us. Apply today.


A career at NTT means:

  • Being part of a global pioneer â where you gain exposure to our Fortune 500 clients and world-leading global technology partners and work with a network of over 40,000 smart and diverse colleagues across 57 countries, delivering services in over 200 countries.

  • Being at the forefront of cutting-edge technology â backed with a 150-year heritage of using technology for good. With 40% of the worldâs internet traffic running on our network and where Emoji were first invented, you can be proud of the groupâs many new âfirstsâ.

  • Making a difference â by doing meaningful work that helps to shape the future for our clients, and across industries and communities around the world.

  • Being your best self â in a progressive âConnected Workingâ environment that promotes flexibility, connection and wellbeing. Where diversity and different perspectives are embraced to ensure equal opportunities for all.

  • Having ongoing opportunities to own and develop your career â with a personal and professional development plan and access to the broadest learning offerings in the industry.

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