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Vendor Operations Coordinator

1 month ago

Petaling Jaya, Malaysia Tec D Distribution (Malaysia) Sdn. Bhd. Full time
Job Purpose:  

1. PO Processing, order fulfilment and coordination

a. Purchase Order processing.

b. Shipment handling and coordination

2. Item master maintenance

a. Item Master Creation

b. Landed Cost creation.

c. Suggested Base Price & Supplier Catalogue

3. Vendor Program updates and Vendor Contract (VC) creation in JDE

4. Vendor Report Submission

5. Others and/or related matter

Responsibilities:

1. PO Processing, order fulfilment and coordination

i) Process Purchase Order.

  • Check and verify all information stated in the SO match with the customer PO. Ensure the GP of the deal is positive, reject order if without valid supporting document.

  • Login order into Vendor portal according to the contents of the approved PO.  For those Vendor without portal, send PO copy via email. Approval in JDE must be obtained before any order can be logged into Vendor Portal.

  • Ensure PO is processed in a proper manner and in accordance to company rules & regulations.

ii) Shipment handling and coordination

  • Work closely with warehouse to arrange inbound shipment to be station in main warehouse or 3rd party Warehouse.

  • Liaise with forwarder on delivery and custom clearance to avoid unnecessary staging cost.

  • Follow-up payment from Finance and email to Forwarder to escalate on the custom clearances & ETA to our warehouse/3rd party/Dropship to EU place.

  • Check and verify HS Code, product description, quantity & value on the Commercial Invoice and K1 Form before proceeding for the application of AP permit.

  • Sending AP permit to forwarder agent for custom clearance, Application of Type Approval for new product.

  • Monitoring delivery date, Pre-alert forwarder and warehouse/3rd party on any incoming goods from the Supplier.

  • Liaising with the inbound forwarder, provided greenlight to proceed shipment.  Safe keep the custom documents into Freight K1 email group for the viewing of PM.

2. Item Master maintenance

  • Item master creation and gouvernante.

  • Ensure accuracy in IM creation including correct TAX CODE and LANDED COST.

3. Vendor Program Update & Vendor Contract (VC) creation

  • Vendor Program and promotion update into ERP

  • Vendor Contract creation into ERP

  • Ensure check and balance. Month end data reconciliation.

4. Vendor Report Submission

  • To ensure accuracy of report submission.

  • Vendor Audit Compliance and Reconciliation

5. Others and/or Related Matter

  • To have teamwork and assists each other on all job-related matter.

  • To carry any other duties and job functions as and when required.

Knowledge, Skills and Experience:

  • Highly committed, motivated, energized and forthcoming, and has clear eye for detail.

  • Highly organized and flexible with good time management. Ability to prioritize and work to tight deadlines.

  • To be initiative driven, flexible and able to work under pressure.

  • Able to correspond effectively with external parties and internal departments.

  • Be able to provide efficient general administrative support to the department in the face of constant change.

  • Good written and communication skills, proficient in MS office.

  • PC literate / Proficient in Microsoft Office esp. Microsoft Outlook, Word and Excel is essential.

  • Minimum education of GCE / Diploma in any related discipline or equivalent

  • Minimum 1-2 years of working experience

Donât meet every single requirement? Apply anyway.

At TD SYNNEX, weâre proud to be recognized as a great place to work and a leader in the promotion and practice of diversity, equity and inclusion. If youâre excited about working for our company and believe youâre a good fit for this role, we encourage you to apply. You may be exactly the person weâre looking for

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