Vendor Operations Coordinator

4 weeks ago

Petaling Jaya, Malaysia Tec D Full time

**Job Purpose**:
**1. PO Processing, order fulfilment and coordination**

a. P urchase Order processing.

b. Shipment handling and coordination

**2. Item master maintenance**

a. Item Master Creation

b. Landed Cost creation.

c. Suggested Base Price & Supplier Catalogue

**3. Vendor Program updates and Vendor Contract (VC) creation in JDE**

**4. Vendor Report Submission**

**5. Others and/or related matter**

**Responsibilities**:
1. **PO Processing, order fulfilment and coordination**

**i) Process Purchase Order.**
- Check and verify all information stated in the SO match with the customer PO. Ensure the GP of the deal is positive, reject order if without valid supporting document.
- Ensure PO is processed in a proper manner and in accordance to company rules & regulations.

**ii) Shipment handling and coordination**
- Work closely with warehouse to arrange inbound shipment to be station in main warehouse or 3rd party Warehouse.
- Liaise with forwarder on delivery and custom clearance to avoid unnecessary staging cost.
- Sending AP permit to forwarder agent for custom clearance, Application of Type Approval for new product.
- Monitoring delivery date, Pre-alert forwarder and warehouse/3rd party on any incoming goods from the Supplier.

**2. Item Master maintenance**
- Item master creation and gouvernante.
- Ensure accuracy in IM creation including correct TAX CODE and LANDED COST.

**3. Vendor Program Update & Vendor Contract (VC) creation**
- Vendor Program and promotion update into ERP
- Vendor Contract creation into ERP
- Ensure check and balance. Month end data reconciliation.

**4. Vendor Report Submission**
- To ensure accuracy of report submission.
- Vendor Audit Compliance and Reconciliation

**5. **Ot**hers and/or Related Matter**
- To have teamwork and assists each other on all job-related matter.
- To carry any other duties and job functions as and when required.

**Knowledge, Skills and Experience**:

- Highly committed, motivated, energized and forthcoming, and has clear eye for detail.
- Highly organized and flexible with good time management. Ability to prioritize and work to tight deadlines.
- To be initiative driven, flexible and able to work under pressure.
- Able to correspond effectively with external parties and internal departments.
- Be able to provide efficient general administrative support to the department in the face of constant change.
- Good written and communication skills, proficient in MS office.
- PC literate / Proficient in Microsoft Office esp. Microsoft Outlook, Word and Excel is essential.
- Minimum education of GCE / Diploma in any related discipline or equivalent
- Minimum 1-2 years of working experience

**What's In It For You?**
- ** Elective Benefits**: Our programs are tailored to your country to best accommodate your lifestyle.
- ** Grow Your Career**:Accelerate your path to success (and keep up with the future) with formal programs on leadership and professional development, and many more on-demand courses.
- ** Elevate Your Personal Well-Being**: Boost your financial, physical, and mental well-being through seminars, events, and our global Life Empowerment Assistance Program.
- ** Diversity, Equity & Inclusion**:It's not just a phrase to us; valuing every voice is how we succeed. Join us in celebrating our global diversity through inclusive education, meaningful peer-to-peer conversations, and equitable growth and development opportunities.
- ** Make the Most of our Global Organization**: Network with other new co-workers within your first 30 days through our onboarding program.
- ** Connect with Your Community**: Participate in internal, peer-led inclusive communities and activities, including business resource groups, local volunteering events, and more environmental and social initiatives.

At Tec D, a TD SYNNEX Company, we're proud to be recognized as a great place to work and a leader in the promotion and practice of diversity, equity and inclusion. If you're excited about working for our company and believe you're a good fit for this role, we encourage you to apply. You may be exactly the person we're looking for

We are an equal opportunity employer and committed to building a team that represents and empowers a variety of backgrounds, perspectives, and skills. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, gender identity or expression, sexual orientation, protected veteran status, disability, genetics, age, or any other characteristic protected by law.

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