Facilities Coordinator Receptionist

2 weeks ago

Petaling Jaya, Malaysia JLL Full time

JLL supports the Whole You, personally and professionally.

Key Performance Measures Competencies
Maintenance/ Administration or equivalent.
- Working experience and exposure to Health, Safety and Environment (HSE) requirement and
minimum understand of local statutory requirement in Facilities & Property Management, Project
in manufacturing will be an advantage.
- Well versed in MS Office (e.g Words, Excel etc).
- Must have basic corporate environment, particularly in administration knowledge.
**. Required language(s)**: English & Bahasa Malaysia
- Excellent written, verbal communication and good presentation skills.
- At least 3 years of working experience in the related field is required for this position.
- Approachable, strong organizational and interpersonal skills.
- Positive approach to meeting client needs.
- Work experience in a corporate environment or with a third-party service provider.
- Result oriented and able to work under pressure to meet tight deadlines
Roles and Responsibilities
Maintain all office facilities such as AV Equipment, Electrical Appliances, A/C to ensure ready to use & etc.
- Coordinate on all the outsource soft services such as cleaning services, pest control services and
other vendor to ensure SLA.
- Coordinate all the WPS related equipment Preventive Maintenance accordingly.
- Site EHS Management Representative (Waste Management) responsible for arrangement,
preparation, on-site support, documentation & etc.
- Main coordinator with Vendor / Contractor/Service provider on site and so forth.
- Responsible for Server Room operation including communicate, arrangement & support on site
with service provider internal IT, TM, all related vendors & etc.
- Ensure all the office facilities including Training Room & Meeting Room in a great condition with
proper maintenance.
- Become as a part of WPS Audit Representative, to facilitate on-site support, office asset Team,
internal credit collection team, all government agency & etc.
- Support Security surveillance System monitoring, communicate with service provider, internal
access dept. & etc.
- To ensure all the consumables such as A4 papers, toner, cartridge all in order and communicate
with vendor for repair, supply delivery & etc.
- Maintain, track, filing storage all the document under the Record Retention Management
- Assist in phone Installation, stocking record keeping, escalate to Voice Team any issue arise & so
forth.
- Ensure workstation ready and safe for existing/new user including chair, drawer, cubicle keys
record, fabricate loss keys, change new & etc.
- Space Management - continuously updating employee seating arrangement and update in the
client’s system.
- Communicate with the client’s Credit Collection, courier service, processing, record, process for
delivery of invoices & cheque.
- Able to provide minor repair
- (where applicable) when needed.
- Responsible for PO issuance for WPS stationaries & etc.
- Mailroom responsibilities including letter’s collection from building’s PO Box, mail & parcel
distribution, facilities bill payment & etc.
- To assist Front Desk task in the event of Front Desk officer not available including all related door

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

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