Strategic Operations Coordinator for CEO

4 days ago


Petaling Jaya, Selangor, Malaysia FastLaneRecruit Full time

We are seeking a highly organized and proactive Strategic Operations Coordinator to support our CEO in managing administrative tasks, investor communication, meeting coordination, team collaboration, and more. This role is essential for ensuring the CEO's time is optimized and strategic priorities are executed efficiently.

Key Responsibilities:
  • Calendar Management: Manage the CEOs calendar, prioritize appointments, and handle emails via Gmail, ensuring timely responses and follow-ups.
  • Capital Raising & Investor Communication: Assist in all aspects of fundraising, including reaching out to potential investors, scheduling meetings, and preparing materials for investor updates. Support ongoing investor communication by preparing monthly updates and handling key correspondence.
  • Meeting Coordination: Organize and prepare for meetings with investors, clients, and internal teams. This includes sending agendas, taking meeting minutes, and following up on action items.
  • Customer & Client Communication: Reach out to potential and existing customers, coordinating client meetings, product demos, and other engagements.
  • Hiring Support: Assist with recruitment efforts, including sourcing candidates, scheduling interviews, and coordinating communications between hiring managers and candidates.
  • Team Communication: Act as a liaison between the CEO and the team, attending standups and weekly all-hands meetings as outlined in the Remote Handbook. Facilitate clear communication on project updates, key deliverables, and team-wide initiatives.
  • Project Management Support: Help track ongoing projects and initiatives, ensuring deadlines are met and deliverables are aligned with company goals.
  • Document Preparation: Draft, edit, and proofread key documents, presentations, and reports using Google Docs and Google Sheets, ensuring accuracy and professionalism.
Required Skills and Qualifications:
  • Experience: 3+ years of experience as an Executive Assistant or in a similar support role, ideally within a fast-paced startup or remote work environment. Experience in fundraising support is a plus.
  • Communication Skills: Excellent written and verbal communication skills with a strong command of English, essential for interfacing professionally with investors, clients, and internal teams in an English-speaking environment.
  • Organizational Skills: Highly organized and detail-oriented with the ability to manage multiple tasks and priorities effectively.
  • Tech Savvy: Proficient in using productivity tools, including Notion, Slack, Google Docs, Google Sheets, and Gmail.
  • Problem-Solving Skills: Ability to anticipate challenges and proactively find solutions.
  • Self-Starter: Capable of working independently in a fully remote environment, taking initiative, and driving projects to completion.
Benefits:
  • Competitive Salary: $80,000 - $110,000 per year, depending on experience.
  • Flexible Work Environment: Enjoy the flexibility of a fully remote role while contributing to an exciting, fast-growing company.
  • Growth Opportunities: The chance to shape the future of a cutting-edge platform, with opportunities for personal and professional development.
  • Collaborative Culture: Work in an environment that values creativity, collaboration, and innovation, surrounded by some of the brightest minds in the industry.


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