Purchasing, Finance

4 weeks ago

Malaysia INETOLGIFT SDN BHD Full time
Purchasing, Finance & Operation Executives

This job is for Purchasing, Finance & Operation Executives at Inetolgift, a custom corporate gift company in Malaysia. You might like this job because it involves managing vendors, coordinating sales orders, and ensuring timely delivery & payment processes.

Full-Time

few days ago

Job Description

Immediate Vacancy at Eco-Sky Jalan Ipoh

Company Description

Inetolgift is an customised orporate gift company based in Malaysia. We specialize in providing innovative and sustainable gifting solutions to multinational corporations (MNCs) across diverse industries such as Insurance, Banking, Oil & Gas, and IT. Our curated selection of corporate gifts reflects our dedication to sustainability and social responsibility.

Procurement to Payment Responsibilities:

  • Source and contact vendors for quotations.
  • Perform negotiations on pricing, deadlines, and terms & conditions.
  • Implement cost control measures and effective payment terms to ensure stable cash flow management.
  • Work closely with Outsourcing Accountant on document support and reconcile documents with statements.
  • Prepare purchase orders for selected vendors and ensure end-to-end coordination within committed deadlines.
  • Facilitate communication and collaboration between various departments involved in every confirmed sales orders. 
  • Define sales orders scopes, objectives, and timelines in collaboration with customers and department heads.
  • Establish clear message for each department involved in the process of expedite sales orders. 
  • Coordinate resources, including personnel, budget, and equipment, to ensure efficient project execution.
  • Monitor project progress, identify issues or delays, and implement corrective actions as needed.
  • Conduct regular meetings and status updates to keep all parties informed of project status, milestones, and risks.
  • Develop and maintain strong working relationships with department PIC.
  • Implement project management tools and software to facilitate tracking, reporting, and documentation of project activities.
  • Provide leadership and guidance to project teams, motivating them to achieve project objectives effectively and efficiently.
  • Evaluate project outcomes and identify opportunities for improvement in interdepartmental coordination and project management processes.

Order Delivery Flow to Receivable Responsibilities:

  • Expedite logistic administrative work and ensure timely arrangements are made.
  • Coordinate with logistics and delivery teams to ensure accurate and timely delivery of products or services to customers.
  • Verify delivery documentation, including packing lists, invoices, and shipping manifests, for completeness and accuracy.
  • Generate invoices promptly based on delivery records and contractual agreements.
  • Monitor receivable accounts and follow up on outstanding invoices to ensure timely payment.
  • Resolve billing discrepancies or disputes with customers or internal stakeholders.
  • Collaborate with sales, customer service, and finance teams to streamline processes.
  • Maintain accurate records of deliveries, invoices, and payment statuses in the company's Accounting system or database.
  • Provide regular reports on receivable status, aging, and collection efforts to management.
  • Ensure compliance with company policies, accounting standards, and regulatory requirements related to receivables.
  • Resolve administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
  • Prepare reports for monthly review, including sales funnel report, sales numbers, outstanding payments, outstanding receivables, etc.
Job Requirements

Requirements:

  • Bachelor’s degree in Business Administration or related field.
  • Proven experience 3years in coordination, procurement, and account supports .
  • Strong leadership and organizational skills with the ability to manage multiple priorities.
  • Excellent communication, negotiation, and problem-solving skills.
  • Proficiency in project management tools and accounting software.
  • Mission-oriented.
Skills

Coordinating

Global Sourcing

Generally Accepted Accounting Principles

Administrative Support

Logistics Management

Company Benefits

We go beyond traditional on-the-job training by providing a comprehensive approach to nurture personal and professional advancement.

Additional Info Company Activity

Last active - few hours ago

Experience Level

4 - 7 Years of Experience

Senior Executive

Job Specialisation

Clerical, Administrative & Secretarial, General / Cost Accounting, Supply Chain & Logistics

Company Profile

Inetolgift is a reputable company that specializes in offering comprehensive gifting solutions. With a remarkable track record of over 20 years in the industry, they have earned a strong reputation as a trusted partner for businesses seeking exceptional gifts for different occasions and recipients. Inetolgift's deep expertise in the gifting realm enables them to provide creative and personalized solutions that precisely cater to the specific requirements and preferences of their corporate clients. By leveraging their extensive experience, Inetolgift aims to contribute to the overall success and joy of corporate events and programs, helping businesses accomplish their goals while leaving a memorable and positive impact on participants.

Purchasing, Finance & Operation Executives

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