Purchasing & Facility Coordinator

2 weeks ago

Malaysia Le Cordon Bleu Full time

**Purchasing & Facility Coordinator**:
As a Purchasing and Facility Coordinator, you will be responsible for overseeing the procurement process of goods from start to finish. Your primary objective will be to source, negotiate, and purchase goods and services at the most favorable terms and prices, while ensuring high quality and timely delivery. You will collaborate closely with various suppliers and internal team members such as department heads/chefs, to understand their purchasing needs and requirements.

**Main Duties**

Here are the main responsibilities (but not limited to):

- Ensure the purchasing and storing of the consumable, non-consumable food and kitchen equipment in line with established specifications. Ensure compliance with company policies, procedures, and relevant regulations throughout the procurement process.
- Proceed Purchasing request and closing invoicing process via Metabuyer system.
- Control and Ensure the highest products quality and sufficient quantity provided to our clients & Guests. Resolve any supplier-related issues or discrepancies, such as late deliveries or defective products, in a timely manner.
- Comply with the food hygiene, Health & safety management system in place.
- Control and monitor accurately the stock inventory on each delivery.
- Control and monitor accurately the stock inventory on a weekly base. To have on hand up to date information of current stocks.
- Produce and submit a quarterly and a yearly stock inventory.
- Record and maintain accurate pricing data and suppliers list. To maintain a comprehensive supplier database. Maintain accurate records of purchases, pricing, and inventory levels.
- Assisting heads of departments on ordering schedules.

**Duties and Responsibilities**

Consumable & non-consumable food
- Adhere to the high standard established at Sunway Le Cordon Bleu Malaysia.
- Coordinate with Production kitchen staff the setup of the ingredients for classes & events recipes
- Coordinate with chef’s instructor for any ingredient’s substitution with the approval of the Technical Director
- Maintain a close relationship with suppliers, Sunway Purchasing and finance department

kitchen equipment
- Proceed regular audits of all areas within the kitchen and storage areas
- Create and maintain a labelling and coding system for all equipement.
- Coordinate with Steward supervisor the cleaning schedule for the food production and storage areas
- Proceed with Stewarts supervisor regular audits of equipment to ensure is working safely
- Report any out of service or equipment and tools deficient, to the maintenance and facilities companies

Other Activities
- Assist all new Production kitchen staff member on SOP put in place
- Keep up to date with latest trends in the foodservice industry and work with the team and the Culinary Arts / Operations Director
- Work closely with the technical director to the agreed targets on food cost, labour hours, sundries, and wastage.
- Participate in committees or working groups on site as needed.
- Assist colleagues and other departments with specific projects as needed.
- Carry out all other duties which Le Cordon Bleu may from time to time reasonably consider appropriate to be undertaken by the Employee.
- Management reserves the right to edit or alter duties as required.

**Personal/leadership skills**:

- **Professional and ethical behaviour; **demonstrates integrity, credibility, confidentiality, and responsibility in all interactions. Hands‐on, flexible and adaptive attitude.
- **Administrative skills**; provides leadership to and ensures accountability for achievement for results; very focused; strong organizational skills. Ability to work effectively with a wide range of constituencies in a diverse community.
- **Communication skills; **possesses strong communication skills, both verbal, written and expresses thoughts in an organised, concise manner.
- **Relationship management**; ability to build constructive and effective relationships with a broad and diverse group of Le Cordon Bleu’s employees.

**Requirements**:

- Proven experience as a Purchasing Officer or in a similar procurement role in Food and beverage setting. Minimum 2 years’ experience.
- Strong knowledge of procurement processes, supply chain management, and price negotiations.
- Proficiency in using procurement software or systems.
- Excellent communication and negotiation skills.
- Strong analytical and problem-solving abilities.
- Attention to detail and accuracy in data management.
- Ability to work well under pressure and meet tight deadlines.

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