Purchasing Inventory Executive

2 weeks ago

Kuala Lumpur, Kuala Lumpur, Malaysia Q-Q Food Retail Sdn Bhd Full time

Responsibilities:

  • Process purchase orders by liaising with suppliers or principals to ensure timely procurement of goods and services.
  • Research potential vendors and evaluate offers to identify the most suitable suppliers based on factors like price, quality, and delivery terms.
  • Negotiate contract terms of agreement and pricing with suppliers to secure favorable deals and ensure costeffective purchases.

Review stock purchases by monitoring market conditions, current stock levels, lead time required for manufacturing, potential price increases, and anticipation of new customer orders.


  • Maintain and update the approved suppliers list periodically, ensuring that all purchases are made from authorized vendors.
  • Ensure that all purchases are approved within the mandated guidelines and follow proper procurement procedures.
  • Collaborate with the stock control department and operations department to avoid overstocking and manage slowmoving inventory efficiently.
  • Track annual purchasing commitments to principals and ensure compliance with contractual obligations.
  • Assist in sourcing locally and overseas for new goods not supplied by regular principals/suppliers.
  • Arrange air and sea freight and liaise with forwarders to ensure smooth transportation of goods while managing costs effectively.
  • Manage local and overseas purchase enquiries, providing necessary information to internal stakeholders and suppliers.
  • Process Goods Received Note (GRN) and arrange timely payment to suppliers.
  • Cost the goods purchased, incorporating freight costs, and work towards keeping operational expenses under control.
  • Continuously review regular processes to streamline operations, improve throughput and reduce paperwork and rework.
  • Ensure seamless integration between logistics, purchasing, stock, and operation departments for efficient workflow.
  • Monitor stock levels regularly and place orders as needed to maintain optimal inventory levels.
  • Work with warehouse staff to ensure proper storage and handling of purchased products.
  • Attend trade shows and exhibitions to stay uptodate with industry trends and explore potential new suppliers and products.
  • Maintain accurate and uptodate records of purchased products, delivery information and invoices.
  • Document comprehensive reports on purchases, including cost analyses and supplier performance evaluations.

Requirements:

  • Possess at least a Bachelor's Degree in Logistics, Business Administration or a relevant field
  • At least 3 years of work experience in Purchasing and similar roles.
  • Strong knowledge of vendor sourcing practices (researching, evaluating and liaising with vendors).
  • Handson experience with SQL Accounting, Warehouse Management Systems.
  • Familiarity with supply chain procedures.
  • Excellent analytical skills, with the ability to create financial reports and conduct cost analyses.
  • Outstanding negotiation skills.
  • ISO 9001 Internal auditing skills (preferably).

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