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Invoicing Officer
2 weeks ago
Invoice Generation:
- Generate invoices promptly and accurately for customer orders, ensuring all relevant details such as product quantities, prices, and discounts are reflected correctly.
- Customize invoices as needed to accommodate special billing arrangements or customer preferences.
Billing Discrepancy Resolution:
- Investigate and resolve billing discrepancies or disputes raised by customers, sales representatives, or internal stakeholders.
- Collaborate with the sales and customer service teams to address any issues related to pricing discrepancies, quantity discrepancies, or billing errors.
Record Keeping and Documentation:
- Maintain accurate records of all invoicing activities, including invoice numbers, dates, amounts.
- File and organize supporting documentation such as purchase orders, and delivery receipts for future reference and audit purposes.
- Prepare regular reports summarizing invoicing activities for management review.
Process Improvement:
- Identify opportunities to streamline and improve the invoicing process, including automation of repetitive tasks, standardization of procedures, and implementation of best practices.
- Work closely with the finance and IT teams to evaluate and implement software enhancements or upgrades that enhance invoicing efficiency and accuracy.
Qualifications:
- Previous experience in invoicing role, preferably in a wholesale or distribution environment.
- Proficiency in accounting software such as QuickBooks, SAP, or Oracle, with the ability to generate invoices.
- Strong attention to detail and accuracy in data entry and financial calculations.
- Excellent organizational and time management skills to prioritize tasks and meet deadlines in a fastpaced environment.
- Effective communication skills to interact professionally with customers, colleagues, and external stakeholders.
- Knowledge of accounting principles, billing processes, and accounts receivable management.
Pay:
RM2, RM3,500.00 per month
Benefits:
- Free parking
- Professional development
Schedule:
- Afternoon shift
- Day shift
- Fixed shift
Supplemental pay types:
- Overtime pay
Education:
- STM/STPM (preferred)
Experience:
- Administrative: 1 year (preferred)
Language:
- English (required)
- Mandarin (required)
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