Invoicing Officer

2 weeks ago


Johor Bahru, Johor, Malaysia Quantum Distribution Sdn. Bhd. Full time
1.

Invoice Generation:

  • Generate invoices promptly and accurately for customer orders, ensuring all relevant details such as product quantities, prices, and discounts are reflected correctly.
  • Customize invoices as needed to accommodate special billing arrangements or customer preferences.

Billing Discrepancy Resolution:

  • Investigate and resolve billing discrepancies or disputes raised by customers, sales representatives, or internal stakeholders.
  • Collaborate with the sales and customer service teams to address any issues related to pricing discrepancies, quantity discrepancies, or billing errors.

Record Keeping and Documentation:

  • Maintain accurate records of all invoicing activities, including invoice numbers, dates, amounts.
  • File and organize supporting documentation such as purchase orders, and delivery receipts for future reference and audit purposes.
  • Prepare regular reports summarizing invoicing activities for management review.

Process Improvement:

  • Identify opportunities to streamline and improve the invoicing process, including automation of repetitive tasks, standardization of procedures, and implementation of best practices.
  • Work closely with the finance and IT teams to evaluate and implement software enhancements or upgrades that enhance invoicing efficiency and accuracy.

Qualifications:

  • Previous experience in invoicing role, preferably in a wholesale or distribution environment.
  • Proficiency in accounting software such as QuickBooks, SAP, or Oracle, with the ability to generate invoices.
  • Strong attention to detail and accuracy in data entry and financial calculations.
  • Excellent organizational and time management skills to prioritize tasks and meet deadlines in a fastpaced environment.
  • Effective communication skills to interact professionally with customers, colleagues, and external stakeholders.
  • Knowledge of accounting principles, billing processes, and accounts receivable management.

Pay:
RM2, RM3,500.00 per month

Benefits:

  • Free parking
  • Professional development

Schedule:

  • Afternoon shift
  • Day shift
  • Fixed shift

Supplemental pay types:

  • Overtime pay

Education:

  • STM/STPM (preferred)

Experience:

  • Administrative: 1 year (preferred)

Language:

  • English (required)
  • Mandarin (required)

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