Administrative Executive

1 week ago


Klang, Selangor, Malaysia IOB TECHNOLOGY SDN BHD Full time
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Key Responsibilities_

Executive Support:

  • Manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and organize materials for meetings, including agendas, presentations, and reports.

Office Management:

  • Oversee the daily operations of the executive office.
  • Manage office supplies, equipment, and facilities to ensure a productive work environment.
  • Coordinate with other departments to facilitate communication and workflow.

Project Management:

  • Assist in the planning and execution of projects.
  • Track project progress and deadlines, ensuring timely completion of tasks.
  • Prepare project reports and presentations.

Event Planning:

  • Organize and coordinate corporate events, meetings, and conferences.
  • Handle logistics, including venue selection, catering, and transportation.

Document Management:

  • Maintain and organize important documents, records, and files.
  • Prepare, edit, and format documents and presentations as needed.
  • Ensure the confidentiality and security of sensitive information.

Financial Administration:

  • Assist with budget preparation and expense tracking.
  • Process invoices, purchase orders, and reimbursements.
  • Handle petty cash and maintain financial records.

Communication:

  • Serve as a point of contact between executives and internal/external stakeholders.
  • Represent the executive in meetings and on calls when necessary.

Human Resources Support:

  • Assist with recruitment, onboarding, and training of new staff.
  • Maintain employee records and handle HRrelated inquiries.
  • Coordinate performance reviews and employee recognition programs.
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Skills and Qualifications_
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Educational Background: SPM/ STPM/ Bachelor's degree in business administration, management, or a related field.
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Experience: Several years of experience in administrative or executive support roles. Experience in a similar industry can be an advantage. Fresh graduated are welcome to apply.

Skills:

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Organizational Skills: Ability to manage multiple tasks and priorities effectively.
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Communication Skills: Strong written and verbal communication abilities.
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Technical Skills: Proficiency in office software (e.g., Microsoft Office Suite) and familiarity with office equipment.
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Interpersonal Skills: Ability to interact professionally with executives, colleagues, and clients.
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Problem-Solving Skills: Ability to anticipate and address issues proactively.
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Attention to Detail: Accuracy in managing schedules, documents, and communications.
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Confidentiality: Ability to handle sensitive information with discretion.

Job Types:
Full-time, Permanent, Fresh graduate

Pay:
RM2, RM4,000.00 per month

Benefits:

  • Health insurance
  • Opportunities for promotion
  • Professional development

Schedule:

  • Day shift
  • Monday to Friday

Supplemental pay types:

  • Performance bonus
  • Yearly bonus

Education:

  • STM/STPM (preferred)

Experience:

  • Administration: 1 year (preferred)
Expected Start Date: 07/01/2024

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