Site Admin Manager

2 weeks ago


Kampong Dungun, Perak, Malaysia Fortress Mining Sdn Bhd Full time

MANAGING & EXECUTING OF ALL SITE ADMINISTRATION WORK

  • Operating and maintaining potable water supply system for all camps and buildings.
  • Maintaining all drinking water filtration system. (Currently some are maintained by Coway, some are maintained inhouse)
  • Manage and QC cleaner's work on cleaning site office, it's toilet and etc.
  • Manage maintenance schedule and maintenance work of all air conditioning units in site office, lab, store, camps, weighbridge office, dispatch office, electrical rooms, and plant control rooms.
  • Mosquito fogging works.
  • Weeding.
  • General housekeeping for all areas excludes production plants, HME maintenance, logistic maintenance, plant maintenance, laboratory warehouse, fabrication, weighbridge, security post and mining area.
  • Manage handyman's and related Site Admin staffs' workload, work performance, work quality, discipline, and duty roster.
  • To manage security guard contractor's work performance and quality based on SOP.
  • To improve existing Site Admin SOP and create and implement new SOP as required.
  • To create KPI for Site Admin staffs, to monitor their work and provide guidance to encourage they hit KPI.

Security Management

  • To liaise with various authorities during their site visit.
  • To ensure all workers, contractors or visitors to comply the SOP (Vehicle Exit Form, Material Exit Form etc).
  • To monitor the security gate post daily duties, site patrol (Admin and staff quarters).
  • To ensure the availability of contact person for security issue especially after working hours (night shift).
  • To carry out checks on the visitor's logbook and to ensure all information are recorded accurately.
  • To monitor and manage the functionality of CCTV camera and report to the service provider when it is faulty.
  • To report any suspicious security matter to the management.

Facility Management (camp)

  • To maintain good infrastructure, utilities, landscape, cleanliness and housekeeping of the camps, canteens and office site.
  • To keep an updated records of camp residents occupancies.
  • To ensure the welfare and needs of camp residents are being met.
  • To create awareness among camp residents on the camp safety and health standards.
  • To conduct monthly inspections on entire camp facilities and office facility. The inspection report must be submitted to the COO every 1st week of the next month.
  • To manage the handymen and prepare documented work schedule (e.g., weekly electrical appliances inspection, fogging, drainage system, collection of garbage etc).
  • To arrange for any camp residents who had fallen ill/injured to the clinic or hospital after working hours (after 5.00pm).
  • To prevent and report the use of any prohibited materials such as weapons, drugs, alcohol or pornographic materials among camp residents.

Food Supply Management

  • To manage catering crew, prepare food menu and ensure quality of food served.
  • To ensure no wastage of food ordered by conducting headcount checks especially the number of camp residents.

Administration

  • To attend any visitors entering to site (e.g., JMG, PTG, Consultant, DOE, ST, LAUT or any, excluding DOSH shall be attend the HSE department.
  • To prepare and submit reports or documentations which related to the required agencies (exclusive DOSH).
  • To manage office admin Petty Cash and take full control of petty cash custody.
  • To manage and monitor the functionality of "Face Scan Recognition" and deal with the service provider.
  • To monitor the usage of company vehicle and upkeep service and maintenance schedule. To carry out random vehicle inspection.
  • To monitor, to keep records of the usage of Covid19 Test Kit and ensure the availability of the Covid19 Test Kit.
  • To manage all matters which related to administration.

Requirements:

  • Degree / Diploma in Business Administration or its equivalent.
  • Excellent interpersonal and communication skills.
  • Computer literate, familiar with MS Office Application Software.
  • Leadership quality with good organizational and planning skills.
  • Knowledge in good environmental, safety and health practices shall be advantageous.

Additional information:

  • Meals and accommodation are provided at the site.
  • Location: Bukit Besi, Terengganu

Job Type:
Contract

Contract length: 12 months

Salary:
From RM5,000.00 per month

Ability to commute/relocate:

  • Dungun: Reliably commute or willing to relocate with an employerprovided relocation package (required)

Education:

  • Diploma/Advanced Diploma (required)

Experience:

- working: 8 years (required)
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