Lease Admin Analyst

1 week ago


Kuala Lumpur, Kuala Lumpur, Malaysia CBRE Full time
Posted- 07-Nov-2023- Service line- GWS Segment- Role type- Full-time- Areas of Interest- Sales & Leasing- Location(s)- Kuala Lumpur - Wilayah Persekutuan Kuala Lumpur - Malaysia
About the role
Under general supervision, upholds the integrity of real estate portfolio data for assigned portfolio of clients.

Inputs, maintains, organizes and reports on information regarding lease dates, dollar values and financial accounting transactions into a lease management software database.

Prepares, processes and reconciles AR & AP transactions to ensure accurate and current lease information is maintained.

What you'll do

  • Assists in resolving critical issues for clients by researching and gathering information about payment transactions, lease terms and other relevant items as requested.
  • Prepares lease abstracts and edits them for accuracy. Edits narratives to support computer generated reports. Provides narratives on monthly variance reports. Provides lease analysis and interpretation of lease information to clients.
  • Tracks payables and receivables associated with the leases in portfolio. Processes client rent rolls utilizing the database. Prepares export files and sends to accounting for payables processing.
  • Prepares invoices for subtenants, reconciles subtenant accounts, reviews incoming invoices for errors/accuracy with lease document and ensures correct coding.
  • Performs annual operating expense reconciliations, monitors audit windows and audit requirements contained in the lease documents.
  • Assists manager with preparation and distribution of periodic and ad hoc reports in a timely, accurate manner. Runs standard reports for management review and runs ad hoc reports with assistance. Assists with the design of reports utilizing a variety of software tools.
  • Prepares and distributes critical date reports; maintains tickler system for tracking important dates and tasks.
  • Creates and maintains client lease files ensuring they contain current, accurate information.
  • May conduct financial analysis/accounting as appropriate, including AR/AP, rent rolls, and budgets in accordance with required accounting principles (GAAP, Tax, Cash, etc.).
  • Performs other duties as assigned.

What you'll need

  • Bachelor's degree in business administration/ commerce or other relevant field.
  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Ability to communicate and read Mandarin as will be dealing with documents and stakeholder from East Asia.
  • Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, coworkers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.

  • Lease Admin Manager

    1 week ago


    Kuala Lumpur, Kuala Lumpur, Malaysia Staffing Services Full time

    Responsibilities:- Lease Management : Manage and oversee the lease administration process, including lease negotiations, renewals, terminations, and amendments. Ensure all lease documents are accurately executed and filed.- Compliance and Reporting : Ensure compliance with all lease agreements, mall policies, and legal requirements. Prepare and deliver...

  • Lease Admin Manager

    1 week ago


    Kuala Lumpur, Kuala Lumpur, Malaysia Staffing Services Full time

    Responsibilities:- Lease Management : Manage and oversee the lease administration process, including lease negotiations, renewals, terminations, and amendments. Ensure all lease documents are accurately executed and filed.- Compliance and Reporting : Ensure compliance with all lease agreements, mall policies, and legal requirements. Prepare and deliver...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Mulia Property Deveploment Sdn Bhd Full time

    Implement leasing plans for the properties under the supervision of the Leasing Manager & Assistant Manager to ensure all available space is leased in a atimely and effective manner. Initiate & assist in solicitation of office and retail tenants and new retail concepts in accordance with leasing plan. To liaison with real estate agencies, briefing and...

  • Leasing Executive

    1 week ago


    Kuala Lumpur, Kuala Lumpur, Malaysia Zerin Properties Urus Harta Sdn Bhd Full time

    Job Responsibilities: Renew tenancies in accordance with the terms specified in the tenancy agreements. Perform tenant coordination activities alongside the Building Manager, including briefing incoming tenants and enforcing house rules and renovation guidelines. Collaborate with the Building Manager to coordinate provisions required from the FM team and...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Hospitality 360 Sdn Bhd Full time

    We are currently seeking an Admin/Data Analyst specializing in revenue analysis to join our revenue team. The Admin/Data Analyst will play a pivotal role in analyzing revenue data, identifying trends, and providing insights to support strategic decision-making and optimize revenue generation and involve in the day to day general administration of the revenue...

  • Admin Executive

    1 week ago


    Kuala Lumpur, Kuala Lumpur, Malaysia Berjaya Full time

    Company : Berjaya Land BerhadPosition : Admin Executive - Tenancy & Asset ManagementClosing Date : 5 April 2024Job Responsibilities To complete RC leasing reports and documentation. Follow up on case refund, TNB, IWK and water billing. To execute and manage the handovers:Review all lease documentation. Update, upkeep, and generate all relevant tenancy...

  • Admin Clerk

    1 week ago


    Kuala Lumpur, Kuala Lumpur, Malaysia Ridgeville Sdn Bhd Full time

    Responsibilities Responsible to support company daytoday administration and office support and fulfil daily operation works. Work as a team and ability to build good rapport and collaborative working relationship with management and employees. Organize filling system & manage documentation in proper record. Prepare and followup on all documentation in...

  • Executive, Tenancy

    1 week ago


    Kuala Lumpur, Kuala Lumpur, Malaysia BERJAYA TIMES SQUARE SDN BHD Full time

    Overall Accountability: Responsible for Tenancy Renewal & Negotiations CommunicationOverall General Responsibilities :1.1 Executing renewal activities for the shopping mall's properties. 1.2 Assist Tenancy Admin Manager on formulating and implementing Tenancy renewals chronologically ensuring timely renewal of all current tenancies. 1.3 Conduct market...


  • Kuala Lumpur, Kuala Lumpur, Malaysia MINDe Group Full time

    Admin Responsibilities (80%) Preparing routine reports (HR related, administration, ISO & audit reports). Full spectrum on office's facilities management. Monitor cleaner works to ensure cleanliness and job deliverables. Designing and maintaining filing systems for administration and project departments. Reviewing and arranging supply requisitions. Draft and...

  • Executive, Tenancy

    1 week ago


    Kuala Lumpur, Kuala Lumpur, Malaysia BERJAYA TIMES SQUARE SDN BHD Full time

    Overall Accountability:Responsible for tenancy renewal & negotiation communicationOverall General Responsibilities:Executing renewal activities for the shopping mall's properties. Assist tenancy admin manager in formulating & implementing tenancy renewals chronically ensuring timely renewal of all current tenancies.Conduct market research & update on new...

  • Business Analyst

    1 week ago


    Kuala Lumpur, Kuala Lumpur, Malaysia InfoDrive Solutions Sdn. Bhd. Full time

    Main Responsibilities: As a Digital Transformation Business Analyst, you will play a key role in driving and implementing digital transformation initiatives within the organization. You will collaborate with various stakeholders to understand business needs, identify opportunities for digital transformation, and translate them into actionable requirements....

  • Admin Executive

    1 week ago


    Kuala Lumpur, Kuala Lumpur, Malaysia Iptisan Sdn Bhd Full time

    To maintain a tracking database of all portfolio leasing matters Check, and edit master tenant listing and collect rental Renew all the business licences and trucks permit Monitor critical dates such as expiry dates on tenancy and licences, options to renew, termination, etc. Provides administrative support and ensures efficient operation of the office. In...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Lendlease Full time

    The Tun Razak Exchange is a development poised to be Malaysia's new international business and financial district. At the heart of this urban transformation is The Exchange TRX, a city defining development designed to create the ultimate experiential environment, from retail to dining, entertainment and world class hotels.The Exchange TRX is a 17-acre...

  • Executive, Tenancy

    1 week ago


    Kuala Lumpur, Kuala Lumpur, Malaysia Berjaya Times Square Management Corporation Full time

    Overall Accountability: Responsible for tenancy renewal & negotiation communication.**Overall General Responsibilities: - * Executing renewal activities for the shopping mall's properties. Assist tenancy admin manager in formulating & implementing tenancy renewals chronically ensuring timely renewal of all current tenancies. Conduct market research & update...

  • Business Analyst

    1 week ago


    Kuala Lumpur, Kuala Lumpur, Malaysia CBRE Full time

    Business AnalystJob ID 83170Posted 13Sep2022Areas of InterestTransaction ManagementLocation(s)Kuala Lumpur - Wilayah Persekutuan Kuala Lumpur - MalaysiaJob Summary:The main areas of contracted scope are transactions and lease administration and delivered by CBRE Market Teams. They are supported by the Account's Global Team - which also has a focus on...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Noventiq Full time

    Now we're looking for Junior Sales Analyst to bring your talent to Softline Malaysia. You'll be a part of our Sales Department.About this role:We're looking for a Sales Analyst/Sales Excellence who will manage organization's data and support Manager can understand data and make strategic business decisions. You will take responsibility for managing our...


  • Kuala Lumpur, Kuala Lumpur, Malaysia EPS Ventures Sdn Bhd Full time

    Company Background: Oil and Gas IndustryPosition: Support AnalystLocation: Damansara HeightsTenure: 1 year contract ( Renewable basis)Salary: RM 3000Responsibilities: Assisting with filing tasks. Conducting validation of Asset Inspector work visits Independently verifying Asset Inspector asset tagging efforts, if required Undertaking any necessary asset...

  • Admin Executive

    1 week ago


    Kuala Lumpur, Kuala Lumpur, Malaysia JAC Malaysia Full time

    Location: Kuala Lumpur Specialisation: Accounting & Finance Salary:MYR 36, ,000 (Annual)Reference: PR/ Contact details: Miki Tiong Job published:February 29, :38Support Head of Leasing in planning and implementing the tenancy mix for company's Service Apartment project. To bring customers for viewing of company's Service Apartment projects Handle leasing...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Oracle Full time

    Credit & Collections Analyst 2-Fin IApplicants are required to read, write, and speak the following languages: English, JapanesePreferred QualificationsRole: Cash Applications AnalystPurpose of Role:***Scope of Role:Key Tasks/Responsibilities Download bank statement from bank websites Creation of receipts through different modes Application of receipts with...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Thakral One Full time

    Responsibilities: Daytoday HR and Admin activities. Maintain and track KPI's. Prepare monthly reports such as headcount report, leave report etc. Maintain accurate records in our applicant tracking system. Upload of shortlisted profiles into required portals and track submissions Collection of all documents required for:Offer roll out. Complete background...