Executive Assistant

1 week ago


Shah Alam, Selangor, Malaysia Big Bad Wolf Books Sdn Bhd Full time
Demonstrable experience working at a strategic level with a busy, high visionary CEO

  • Prepare briefings, talking points, presentations and proposals for the CEO, for internal and external purposes
  • Work closely with the CEO to implement his vision, offering advice and practical support
  • Participate in meetings and project groups both internally and externally, representing the views of the CEO where appropriate
  • Contribute to the effective running of the CEO's office, diary and correspondence
  • Manage some special projects as directed by the CEO, leading internal teams as appropriate
  • Anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality
  • Provide hospitality to all guests and help to create a welcoming environment
  • Acting as the point of contact among senior executives, employees, and other external business partners
  • Coordinate complex scheduling and calendar management, as well as content and flow of information to the CEO in a timely and accurate manner
  • Manage the CEO's travel logistics and activities, including accommodations, transportation, and meals
  • Maintain professionalism and strict confidentiality with all materials
  • Organize team communications and plan events, both internal and offsite

Requirements:

  • Diploma or Degree holder in secretaryship, business administration.
  • 58 years of working experience, ability to maintain confidentiality of information related to the company
  • Project management & store events experience are added advantages
  • Resilience and flexibility, able to work calmly under pressure, willing to adapt to changes and unafraid of challenges
  • Proactive, ingenious and creative approach to solving problems
  • Outgoing, helpful disposition and the ability to deal with people respectfully, diplomatically and firmly
  • Strong timemanagement skills and an ability to organize and coordinate multiple concurrent projects
  • Good English language communication skills
  • Numeracy and financial literacy

Benefits:

  • Free parking
  • Gym membership

Schedule:

  • Day shift
  • Monday to Friday

Ability to commute/relocate:

  • Shah Alam: Reliably commute or planning to relocate before starting work (required)

Experience:

Personal Assistant: 5 years (required)

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