Executive Assistant

2 weeks ago


Shah Alam, Selangor, Malaysia Big Bad Wolf Books Sdn Bhd Full time

ROLES & RESPONSIBILITIES:

  • Manage the MD's calendar, scheduling meetings, appointments, travel arrangements, and deadlines with exceptional efficiency.
  • Prepare highquality presentations, reports, briefing materials, and other documents with accuracy, clarity, and attention to detail.
  • Maintain a confidential and professional work environment for the MD, including discreetly managing sensitive information and communications.
  • Act as a liaison between the MD, internal departments and external stakeholders, fostering strong relationships and facilitating effective communication.
  • Manage and oversee the MD's administrative staff, delegating tasks and ensuring timely completion.
  • Conduct research and prepare briefings on relevant industry trends, competitor analysis, and other topics pertinent to the MD's needs.
  • Manage projects independently, ensuring successful completion within established timelines and budgets.

BENEFITS:

  • Competitive salary and benefits package commensurate with experience.
  • Opportunity to work in a dynamic and fastpaced industry with a leading book retailer and event organizer.
  • Be part of a passionate team dedicated to the world of books and making a significant impact.
  • Enjoy a leadership role with the autonomy and resources to drive strategic initiatives and achieve impressive results.

REQUIRED EXPERIENCE:

  • Minimum 810 years of experience as an Executive Assistant, preferably within a fastpaced and dynamic environment.
  • Proven experience supporting senior executives at the Managing Director level or higher.
  • Strong communication, interpersonal, and diplomatic skills with the ability to build rapport and navigate complex situations with tact with both internal and external stakeholders.
  • Impeccable writing and editing skills with a keen eye for detail.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management tools a plus.
  • Strong analytical and problemsolving skills with the ability to anticipate needs and develop proactive solutions.
  • A high degree of discretion, professionalism, and the ability to maintain confidentiality in all matters.

WORKING CONDITIONS:

  • This position will be based at our HQ office in Section 33, Shah Alam
  • Working days are Monday to Friday, 9am to 6pm.

Experience:

Executive Assistant: 4 years (preferred)

Location:

  • Shah Alam (preferred)

Willingness to travel:

  • 50% (preferred)


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