Secretary, Country Manager Office

1 week ago


Kuala Lumpur, Kuala Lumpur, Malaysia PTTEP Full time

PTTEP Sarawak Oil Limited- Kuala Lumpur, Malaysia, 50088
Hierarchy:


POSITION :
Secretary, Country Manager Office

REPORTING TO :
Country Manager

DIVISION/

DEPARTMENT :
MY Management

LOCATION :
KL Office

Job Purpose:

  • Under the direction of the Country Manager, the Secretary provides secretarial and administrative support.

Key Accountabilities:

  • Assist the Country Manager in all daily Administrative and Secretarial matters with private and confidential including typing, scanning, and distribution of mails, handling telephone calls, etc.
  • Manage diaries and schedule and coordinate all appointments, interdepartment and management meetings and maintain an efficient record of the meetings and also provides timely reminders on his appointments/meetings.
  • Responsible for the compilation of weekly reports, monthly forecast reports, and Executive Committee reports and also to ensure timely submission to Corporate Management. Responsible for completing the corporate card statement online on a monthly basis.
  • Liaison with Corporate Office and update them with reports on a weekly and monthly basis. Liaise and coordinate with all departments in the area of administration, corporate and operational matters. Preparation of check requests for reimbursements and submit same to the Finance Department for processing payment once approval is granted.
  • Verification of claims and reimbursements submitted for approval and Filing and indexing office correspondence. Maintain an efficient Information Management System that includes keeping master files for all outgoing and incoming correspondences for General Manager, Malaysian Operations.
  • Attend to adhoc requests and other duties as assigned.

Professional Knowledge & Experiences:

Minimum Diploma in Private Secretarial Course (PSC) or equivalent and 15 years' of related working experience.

  • Mature with pleasant personality, positive work attitude, strong organizational and good interpersonal skills.
  • A selfstarter, a team player, and one who thrives on working in a challenging and fastpaced environment. Able to work independently and under minimum supervision.
  • Highly motivated, resourceful, multitasks, with a pleasant disposition, and is able to upkeep a high degree of trust, integrity, and confidentiality.
  • Good command of English and Bahasa Malaysia and possess excellent communication.
  • Good computer literacy and proficiency in Microsoft Word, Excel and PowerPoint.

CORE Competencies:

Explorer - Eager to learn and seek for new challenges
Explorer - Open minded and adaptable
Innovation - Think out of the box
Integrity & Ethics - Do the right thing
Passion - Positive attitude
Performance Excellence - Be decisive and accountable for own and team's decision
Performance Excellence - Seek to improve performance
Responsibility for Society - Live with strong sense of social responsibility
Synergy - Collaborate well with others
Trust & Respect - Earn Trust and Trust Others

Working Relationship:

Internal

  • GM's office, Finance, Public Relations, Human Resources, IT, Tax/Treasury, Procurement, Logistics, Admin Services, Exploration, etc.
  • Bangkok Office
-
External:

  • Travel Agents, Car Rental Companies, Hoteliers (locally & overseas), Airlines (MAS, SIA, CO, etc.), Real Estate Agents, Movers, Legal firms, Florists, Contractors, etc.


  • Kuala Lumpur, Kuala Lumpur, Malaysia Sheffield Energy Full time

    Job Type: Permanent- Location: Kuala Lumpur City Center Job Description: Job Purpose: Under the direction of the Country Manager, the Secretary provides secretarial and administrative support.Key Accountabilities Assist the Country Manager in all daily Administrative and Secretarial matters with private and confidential including typing, scanning, and...

  • Company Secretary

    1 week ago


    Kuala Lumpur, Kuala Lumpur, Malaysia AccPro Secretary Services Sdn Bhd Full time

    _This is not an admin assistant position._Responsibilities:Providing the following services that will include but are not limited to the following:Assist the Company Secretary in attending to the corporate secretarial matters in accordance with relevant statutory regulations and guidelines, i.e., Companies Act 2016; Provide company secretary service in...


  • Kuala Lumpur, Kuala Lumpur, Malaysia AccPro Secretary Services Sdn Bhd Full time

    Responsibilities:Providing the services include but are not limited to the following:Assist the Company Secretary in attending to the corporate secretarial matters in accordance with relevant statutory regulations and guidelines, i.e., Companies Act 2016; Provide company secretary service in preparation of pre and post Boards of Directors' and Board...


  • Kuala Lumpur, Kuala Lumpur, Malaysia AccPro Secretary Services Sdn Bhd Full time

    Responsibilities:Providing the following services that will include but is not limited to the following:Compliance Management Ensure that the company complies with all relevant laws, regulations, and statutory requirements; Keep abreast of changes in legislation and update relevant stakeholders within the organization; Oversee the preparation and filing of...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Brunel Full time

    Requirements: University Degree in any field 7 years of working experience with a 2 years' experience in the oil and gas industry. Specific experience in an executive office is an added advantage. Fluency in English, both spoken and written is essential. Strong personal and interpersonal skills, with the flexibility to meet the fluctuating requirements of...

  • Office Secretary

    1 week ago


    Kuala Lumpur, Kuala Lumpur, Malaysia safeguards oceanic sdn bhd Full time

    Attend to all secretarial and administrative duties including confidential matters as assigned. Record on all the documentation and distribution to the respective department Scanning and indexing daily incoming and outgoing post in addition to other documents Answering telephone calls from switchboard and directing to the relevant department Organizing and...

  • Country Manager

    1 week ago


    Kuala Lumpur, Kuala Lumpur, Malaysia JustMarkets Full time

    JustMarkets is a leading global CFD broker, committed to providing exceptional trading experiences for clients in over 190 countries.Since our start in 2012, we've focused on making customer satisfaction and transparency our top priorities, committed to revolutionising and innovating the trading industry.We aim to be the world's most customer-centric broker,...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Jauhar Education Sdn Bhd Full time

    As an intern in Office Management or Secretarial Science, you will play a critical role in ensuring the smooth and efficient functioning of the organization.You will work closely with senior staff and assist in a range of administrative and secretarial tasks, including but not limited to: Scheduling appointments and meetings Coordinating travel arrangements...

  • Country Manager

    1 week ago


    Kuala Lumpur, Kuala Lumpur, Malaysia JustMarkets Full time

    JustMarkets is a global multi-asset broker that has been shaping the industry since its founding in 2012. With a presence in over 100 countries, JustMarkets is on a mission to create an enticing and transparent trading environment where individuals can unlock their full investment potential.JustMarkets' goal is to become the world's most customer-centric...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Affin Bank Full time

    Assistant Manager, SecretarialCreate the future with Affin You too can make a difference.We continuously innovate to transform our financial services landscape - making banking better and easier. Join us at AFFIN, where the open minds meet and be inspired by a shared commitment to great work. Here, you don't just stay at the forefront of the industry - you...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Vinarco Full time

    Job Description:Responsibilities: Perform a range of duties which generally involve planning, coordinating, and managing schedules, meetings or other corporate activity. Ensure proper recording of important documents on electronic filing system. Maintain an organized archive such that allows for easy retrieval of necessary documents. Assist in...

  • Office Secretary

    1 week ago


    Kuala Lumpur, Kuala Lumpur, Malaysia Infra Park Sdn Bhd Full time

    Manage and organize all incoming and outgoing documents, ensuring they are well filed and easily accessible. Schedule meetings, manage calendars, and provide reminders to ensure efficient time management. Handle confidential information with discretion and integrity. Assist in preparing reports and presentations, ensuring they meet company standards. Provide...


  • Kuala Lumpur, Kuala Lumpur, Malaysia TMF Group Full time

    Job no: 570621Work type: Full timeLocation: Kuala Lumpur, Malaysia, MalaysiaCategories: Client Corporate SecretarialOffice Location: Kuala LumpurAbout TMF GroupTMF Group is a leading global provider of high-value business services to clients operating and investing globally. We focus on providing specialized and business-critical financial and administrative...

  • Country Manager

    1 week ago


    Kuala Lumpur, Kuala Lumpur, Malaysia Hatch Asia Full time

    "Unifying Purpose, Shaping Careers". We believe in a world where organisational strategies are brought to life; when everyone finds value in their work by aligning corporate purpose with people, where we inspire a meaningful and impactful future.Our client has established itself as a global transport and logistics company. They are ranked as one of the...

  • Executive Secretary

    1 week ago


    Kuala Lumpur, Kuala Lumpur, Malaysia Zaid Ibrahim & Co Full time

    Zaid Ibrahim & Co is seeking an Executive Secretary to streamline our operations and support our executive team. This role is perfect for organized, detail-oriented professionals passionate about efficient office management and executive support.Key Responsibilities: Administrative support for office operations, including meeting coordination and document...

  • Admin Secretary

    1 week ago


    Kuala Lumpur, Kuala Lumpur, Malaysia Administrative Wizards Full time

    Firm located at Jalan Ampang, opposite Ampang Point seeking an energetic and capable administrative secretary to assist us with office administration.Administrative Secretaries perform day-to-day administrative and secretarial duties in office environments include reporting to management, drafting documents and entering data, and scheduling appointments.Your...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Shearn Delamore & Co Full time

    Responsibilities:Assisting the Company Secretarial Manager in performing the Company Secretarial Function including attending Board Meetings as minute taker. Co-ordinate work task among department members. Conduct researches on company secretarial matters as and when required. Prepare all relevant documentation, returns and prescribed forms for client...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Acclime Corporate Services Sdn Bhd Full time

    Position: Senior Executive, Corporate SecretarialRequirements: CGI (ICSA) qualification. Minimum 3 years of relevant and related corporate secretarial experience. Good client servicing skills and strong problemsolving skills. Good command of both spoken and written English. Positive work attitude with strong initiatives and a team player. Ability to take...

  • Junior secretary

    1 month ago


    Kuala Lumpur, Kuala Lumpur, Malaysia Agensi Pekerjaan Btc Sdn Bhd Full time

    Job Description Open Position: Junior Secretary (Legal Firm) A Legal Firm company is currently hiring Junior Secretary to join them in their Kuala Lumpur officeKey responsibilities include: Must possess at least a diploma in Private Secretary or a degree in Administration. Assist and manage the resolution of disputes, litigation and regulatory matters...

  • Junior secretary

    1 week ago


    Kuala Lumpur, Kuala Lumpur, Malaysia Agensi Pekerjaan Btc Sdn Bhd Full time

    Job Description Open Position: Junior Secretary (Legal Firm) A Legal Firm company is currently hiring Junior Secretary to join them in their Kuala Lumpur officeKey responsibilities include: Must possess at least a diploma in Private Secretary or a degree in Administration. Assist and manage the resolution of disputes, litigation and regulatory matters...