Operations & Admin Officer

2 weeks ago


Kuala Lumpur, Kuala Lumpur, Malaysia OPUS KINETIC TRAINING SDN BHD Full time
Responsible for administrative tasks such as submission of documents

  • Filling up of forms for trainings/conferences
  • Perform data entry and update the database system
  • Schedule appointments (internal and external) and prepare documents for meetings
  • Laise with vendors/officers for courses/conferences
  • Handling all administrative duties associated with trainings/events

Key responsibilities for this role

  • Develop, improve, and implement the overall customer experience of the Event
  • Build Event loyalty with clients in understanding both specific and wider market needs, feeding trends/ issues back into the General Manager as input to Event strategy
  • Liaise with Sales, Marketing and Operations teams to ensure all elements of the Event are in alignment to set up for success
  • Negotiate with venues and suppliers with Operations team for Event specific requirements
  • Support financial goals of the Event, working closely with the Event Manager
  • Perform additional responsibilities as assigned towards successful Event delivery

Pre-event

  • Manage and administer participant database
  • Plan event logistics and coordinate with relevant parties for operational requirements
  • Plan and arrange for onsite manpower and other resources

On-site requirements

  • Onsite event management to ensure successful execution of events
  • Coordinate with internal and external personnel for onsite operations such as venue and equipment setup, signage, delivery arrangements, IT/communication equipment, registration needs, secretariat requirements, meals, etc.
  • Manage manpower and other resources onsite
  • Manage event related arrangement for international delegates/participants
  • Accommodation and transport arrangement for international delegates/trainers
  • Preparing delegates/participants information packs and papers
  • Onsite management of event from start to end, managing the flow of sessions, oversee registration, ensure all requirements are met, liaison with vendors etc.
  • Handling queries and troubleshoot issues onsite

To be successful in this role you will need to have:

  • Bachelor's Degree in Business, Event Management discipline or equivalent years of practical relevant experience
  • Dilpoma holders are welcomed
  • Min 1 year and above of experience in leading/ executing event management
  • Ability to collaborate with multiple internal stakeholders and other functions to ensure successful implementation of event
  • Experience in project management
  • Excellent verbal and written communications skills with followthrough skills and strong presentation skills
  • Creative mindset towards designing and desire to develop skills and knowledge
  • Strong knowledge of Microsoft word/excel/powerpoint
  • Dynamic team player
**We offer a diverse and impressive range of global opportunities

**We are dedicated to creating balanced, inclusive work environment

**We invest in our people - new challenges & grow your capabilities

Job Types:
Permanent, Contract

Contract length: 12 months

Salary:
RM1, RM4,500.00 per month

Benefits:

  • Additional leave
  • Opportunities for promotion
  • Professional development

Schedule:

  • Monday to Friday

Supplemental pay types:

  • Yearly bonus

Ability to commute/relocate:

  • Kuala Lumpur: Reliably commute or planning to relocate before starting work (required)
Application Deadline: 12/08/2023

Expected Start Date: 08/16/2023

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