Secretary Legal Assistant

1 week ago


Shah Alam, Selangor, Malaysia Pembinaan Tetap Teguh Full time

Job description

  • Schedule meetings and prepares the minutes of meetings.
  • Monitoring and ensure action taken for the matter arising of each meeting held.
  • Maintaining effective records and administration, i.e., prepare and disseminate correspondence, memos, and forms.
  • Liaise with appointed company secretarial firm in connection with company secretarial matters.
  • Maintain and update statutory records including company registers, resolutions, minutes and maintain records with good filing system. Handle confidential documents and always ensure they remain secure.
  • Securing signatures of directors/shareholders on all company secretarial related documents.
  • Compile Board Meetings Papers and circulate meeting papers within stipulated timeframe.
  • Prepare premeeting arrangements and documents such as meeting room booking and setup, arrangements for refreshment/lunch etc.
  • Ensure proper filing of documents and easy accessibility of all secretarial records in particular Resolutions, Minutes, CCM Forms, etc.
  • To assist in the company corporate exercises and preparation document of submission, circular to shareholder.
  • Liaise with various parties such as principal advisor, company secretary, registrar and solicitor processing of submissions for the transactions
  • Assist in adhoc assignments and other administrative work from time to time.

Qualification:

  • Work independently and be the key point of contact for the clients under your portfolio.
  • Proficient in both written and spoken English and Bahasa Malaysia.
  • Possess a strong sense of responsibility, commitment and able to multitask in a fastworking environment.
  • Computer literate; Microsoft Office or equivalent
  • Able to work in team and individual.
  • 23 years of relevant experience as an Legal Assistant/Company Secretary at a service firm.
  • ICSA qualification will be more advantage.
  • Very detailed oriented and meticulous.
  • Organized, proactive and able to multitask in a fastpaced working environment. Selfdiscipline and able to work under minimum supervision.
  • Good command of written and spoken Bahasa Malaysia and English

Job Location:

  • HQ
  • Bukit Jelutong
- **Please state your current and expected salary

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