Secretary

1 week ago


Shah Alam, Selangor, Malaysia Maven Global Group Sdn Bhd Full time

Job Overview:


As a Secretary, you will play a crucial role in providing comprehensive administrative support to a high-level executive or individual.

Your responsibilities will encompass managing schedules, coordinating appointments, organizing travel arrangements, handling correspondence, and facilitating smooth communication.

Secretary acts as a key point of contact, ensuring efficient day-to-day operations and contributing to the overall productivity and success of the individual you support.


Key Responsibilities:

Schedule Management

  • Arrange and coordinate appointments, meetings, and events.
  • Effectively manage the GM's calendar, ensuring optimal time utilization.

Travel Coordination:

  • Plan and organize domestic and international travel arrangements.
  • Handle logistics, including flights, accommodation, and transportation.

Communication Management:

  • Act as a liaison, ensuring clear and timely communication with internal and external stakeholders.

Task and Project Assistance:

  • Assist in various tasks and projects, providing research and support as needed.
  • Maintain project timelines and follow up on action items.
  • Be the minute taker for every meeting

Confidentiality:

  • Handle sensitive information with discretion and maintain a high level of confidentiality.

Organization and Filing:

  • Organize and maintain documents, files, and records for easy retrieval.
  • Implement effective filing systems.

Administrative Support:

  • Perform general administrative duties, including photocopying, printing, and office organization.
  • Prepare and edit documents, presentations, and reports.

Problem Solving:

  • Proactively identify and address challenges, finding solutions to ensure smooth operations.

Job Requirements:

  • Degree in Business Administration or related field preferred
  • Minimum 23 years of proven working experience as Secretary, Personal Assistant or similar role
  • Mandarin speaker will be added as advantage
  • Excellent organizational and multitasking abilities
  • Strong communication and interpersonal skills
  • Proficient in office software (e.g., MS Office) and scheduling tools
  • Discretion and ability to handle confidential information
  • Resourcefulness and adaptability in a dynamic work environment
  • Willing to travel Setia Alam & Johor Bahru
  • Working in fastpaced working environment

Job Types:
Full-time, Permanent

Salary:
RM3, RM4,000.00 per month

Benefits:

  • Opportunities for promotion

Schedule:

  • Rotational shift
  • Weekend jobs

Experience:

  • Secretary: 2 years (preferred)

Language:

  • Mandarin (preferred)

License/Certification:

  • Driving License (preferred)

Ability to Commute:

  • Shah Alam (required)

Ability to Relocate:

  • Shah Alam: Relocate before starting work (required)
Expected Start Date: 03/01/2024
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