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Secretary
1 week ago
Job Overview:
As a Secretary, you will play a crucial role in providing comprehensive administrative support to a high-level executive or individual.
Secretary acts as a key point of contact, ensuring efficient day-to-day operations and contributing to the overall productivity and success of the individual you support.
Key Responsibilities:
Schedule Management
- Arrange and coordinate appointments, meetings, and events.
- Effectively manage the GM's calendar, ensuring optimal time utilization.
Travel Coordination:
- Plan and organize domestic and international travel arrangements.
- Handle logistics, including flights, accommodation, and transportation.
Communication Management:
- Act as a liaison, ensuring clear and timely communication with internal and external stakeholders.
Task and Project Assistance:
- Assist in various tasks and projects, providing research and support as needed.
- Maintain project timelines and follow up on action items.
- Be the minute taker for every meeting
Confidentiality:
- Handle sensitive information with discretion and maintain a high level of confidentiality.
Organization and Filing:
- Organize and maintain documents, files, and records for easy retrieval.
- Implement effective filing systems.
Administrative Support:
- Perform general administrative duties, including photocopying, printing, and office organization.
- Prepare and edit documents, presentations, and reports.
Problem Solving:
- Proactively identify and address challenges, finding solutions to ensure smooth operations.
Job Requirements:
- Degree in Business Administration or related field preferred
- Minimum 23 years of proven working experience as Secretary, Personal Assistant or similar role
- Mandarin speaker will be added as advantage
- Excellent organizational and multitasking abilities
- Strong communication and interpersonal skills
- Proficient in office software (e.g., MS Office) and scheduling tools
- Discretion and ability to handle confidential information
- Resourcefulness and adaptability in a dynamic work environment
- Willing to travel Setia Alam & Johor Bahru
- Working in fastpaced working environment
Job Types:
Full-time, Permanent
Salary:
RM3, RM4,000.00 per month
Benefits:
- Opportunities for promotion
Schedule:
- Rotational shift
- Weekend jobs
Experience:
- Secretary: 2 years (preferred)
Language:
- Mandarin (preferred)
License/Certification:
- Driving License (preferred)
Ability to Commute:
- Shah Alam (required)
Ability to Relocate:
- Shah Alam: Relocate before starting work (required)
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