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Executive Assistant
1 week ago
Requirements
Calendar Management
- Coordinate internal and external meetings including but not limited to team meetings, allhand meetings, off
- Proactively manage the
3 x Mananger's calendar on a daytoday basis, resolving conflicts and communicating with the GM to ensure awareness of lastminute change of meetings/calls.
- Book domestic and international travel through the appointed travel agency, adhering to policies and guidelines (air, rail, hotel and cars as required).
- Assist with travel documents (passports, visas, approval letters) as needed.
- Submit all travelrelated expenses.
- Timely submission of expense reports in accordance with policies and procedures.
- Ensure that all expenses are charged to the correct cost centre.
- Raise purchase orders, perform receipt of good and services (eg. purchase of laptop, food catering and workshop), and invoice approval.
- Ensure that supplier is compliant with policies and procedures.
- Support team by consolidating and preparing Microsoft Powerpoint Decks for All-Hands or various team meetings
- Coordination of support with IT, facilities team for onboarding of new hires.
- Ensure off boarding clearance locker, corporate credit card and mobile plan and access badge.
- Manage logistics for meetings/events/workshop internal and offsite.
- Work with the Event Venue Sourcing team for venue and logistic matters on offsite events.
- Update the organization chart and distribution list.
- Manage shared calendar.
- Provide overall administrative and operational support to the team.
- Support other administrative needs, as required.
Salary :
RM RM 6000
Hybrid Role
Monday to Friday 9am
- 6pm
Job Type:
Contract
Contract length: 12 months
Salary:
RM4, RM6,000.00 per month
Benefits:
- Health insurance
Schedule:
- Day shift
Ability to commute/relocate:
- Kuala Lumpur: Reliably commute or planning to relocate before starting work (required)
Education:
- Bachelor's (preferred)
Experience:
Personal Assistant: 2 years (preferred)
Application Deadline: 07/27/2023
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