Sales Admin Assistant

2 weeks ago


Kuala Lumpur, Kuala Lumpur, Malaysia Recruit Express Full time

Requirements

  • At least 35 years experience in Sales Operation Asistant

Responsibility

  • Process sales and service orders, service contracts, and field reports in a timely manner and in accordance with regulatory and internal guidelines, including reviewing, processing, issuing, and distributing order related documents like confirmations, invoices, acceptance protocols etc.
  • Finalize orders in regards to revenue recognition within month of acceptance
  • Review all orders regularly and initiate necessary followup, e.g. regarding missing order assignments, acceptances, backorders etc.
  • Maintain uptodate order documentation/filing
  • Be knowledgeable about the status and activities of each account within own territory
  • Work with Sales and Support on Revenue Planning
  • Coordinate shipments, shortage of parts/back orders, and installations with internal departments and customers
  • Support Sales and Service colleagues in their projects and daily work, by organizing, coordinating, and initiating follow up, in order to serve the customers professionally and with valid, uptodate information at all times
  • Work with Finance and Accounting regarding proper handling of Customer Accounts, e.g. credit limits, tax issues, etc.
  • Perform an ongoing followup with customers on open/due invoices, to facilitate receiving customer payments on time and reduce overdue Accounts Receivables
  • Administrate and record activities for Field Safety Notices, Product Notifications, and Safe Use Reminders, in cooperation with Quality Management
  • Tenders: Coordinate and administrate tender projects and documents
  • Loaners / Demos: Coordinate and process hard and/or software loaners and demos in accordance with regulatory and internal guidelines
  • Inhouse /

Clinical Onsite Customer Visits:
Organize, co-ordinate, administrate, and support customer visits to Brainlab headquarters and/or reference sites

  • Events: Plan, organize, and coordinate workshops, road shows, user meetings, and regional trainings, including budget process as well as an onsite coordination and support
  • Continuously work on an uptodate install base (= Functional Locations)

Job Type:
Contract

Contract length: 12 months

Pay:
RM3, RM4,500.00 per month

Benefits:

  • Opportunities for promotion

Schedule:

  • Fixed shift
  • Monday to Friday

Supplemental pay types:

  • Performance bonus

Ability to commute/relocate:

  • Kuala Lumpur: Reliably commute or planning to relocate before starting work (required)

Experience:

Sales Operation Assistant: 3 years (preferred)

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