Mailroom Clerk

Posted- 14-Nov-2023- Service line- GWS Segment- Role type- Full-time- Areas of Interest- Administrative, Engineering/Maintenance- Location(s)- Petaling Jaya - Selangor - Malaysia- Hi, we're HostWe believe your office should allow you to feel comfortable, productive and inspired in your working life.

Because when people feel inspired, great things happen.

As the heart of the workplace, you will help foster a sense of community by putting the well-being of others at the forefront.

As you collaborate with colleagues to create a culture of support, you will have countless opportunities to inspire moments of delight and pursue amazing outcomes each day.

With Host, you can join a team that elevates the office experience by delivering world-class services that make coming to work better than it's ever been.

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JOB SUMMARY
The Mail Services Specialist is crucial to the processing, preparation, and delivery of mail throughout Host-supported locations.

The individual in this role maintains a precise daily schedule for the delivery of mail, packages, copy products and stationery, and ensures that items are mailed and delivered quickly and efficiently.

The Mail Services Specialist is also responsible for stocking mail and postage supplies, inspecting deliveries and processing shipment requests with Host vendors.

This individual safeguards deliveries from damage and tampering, in addition to other duties such as responding to production needs.
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DUTIES & RESPONSIBILITIES
Deliver mail, packages, copy products and stationery to assigned group/location per daily schedule.

Ensure that all packages received/delivered are shipped and/or delivered same day, or alternatively consignee with be advised of next day delivery.

Check daily and replenish, if necessary, all mail and postage supplies.
Audit delivered items with delivery invoices. Approve or reject deliveries based on inspections. Check for contraband.
Ensure all shipped packages are adequately protected against damage.

Process shipment request with vendor, advising package owner of arrangements.-Stock copy rooms and provide first response for copier fleet production needs such as clearing jams (no tool repairs) and determining if a technician is needed.

May perform other duties to include but not limited to monitoring on-line production/copy requests, setup of conference rooms for client meetings, and answer telephones in a professional manner, direct calls, and take messages.

Performs other duties as assigned.
QUALIFICATIONS

High School diploma or GED equivalent required and a minimum of - 2 years of related work experience in warehouse, shipping and receiving.

Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
Comfortable meeting and engaging with new people.
Warm and engaging demeanor. Ability to assess circumstances, empathize and offer help.
Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations.

Requires basic analytical skills.-Ability to use computer system to record materials received and shipped.- Physical ability to assist with warehouse operations.

Able to lift 50 lbs.
SCOPE OF RESPONSIBILITY
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
SAFETY

• Complete at a satisfactory level all required and assigned HSE training
• Follow all activity policies and procedures, including all HSE related requirements at all times
• Participate in all HSE related programs & activities as required, including incident investigations, interviews, auditing, and assessment, etc.
• Report any condition which you feel could result in an accident or injury and / or stop work if required

In addition:

• Be aware of and understand all safe work practices and procedures and potential hazards associated with the work environment
• Maintain and wear at all times required appropriate personal protective equipment (PPE)
• Only operate warehouse equipment and machinery (e.g. pallet jacks, manlifts, etc.) if properly trained, qualified, and authorized to do so

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