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Admin Executive

3 months ago

Johor Bahru, Johor, Malaysia Johindah Malim Sdn Bhd Full time
Answers the telephone and provides exceptional customer service to internal and external customers.

  • Drafts reports and correspondence.
  • Orders supplies and equipment; maintains service contracts on office equipment.
  • Attends meetings and takes meeting notes.
  • Liaises with internal and external units to carryout job tasks.
  • Assists managers and supervisors in developing policies and procedures.
  • Provides front desk coverage as needed for backup.
  • Ensures travel authorizations, accommodations, and conference registrations for employees.
  • Audits/processes travel expense claims.
  • Handles mileage reimbursement requests for supervision travel.
  • Performs tracking and distributes monthly travel reports.
  • Maintains accounts payable and accounts receivable records.
  • Solves problems associated with vendors regarding shipments, billing, and statements.
  • Monitors expenditures, processes payment requests for reimbursement; prepares purchase orders, purchase requisitions and ensures proper procedures for paying service providers, consultants, and contractors.
  • Receives and audits invoices for accuracy and compliance and ensures prompt payment of departmental bills.
  • Handles administrative tasks for faculty searches and staff recruiting.
  • Oversees department hiring procedures.
  • Handles event planning for meetings, professional development, and other department initiatives.
  • Performs other related duties as assigned.

Job Types:
Full-time, Permanent, Fresh graduate

Pay:
RM1, RM2,500.00 per month

Benefits:

  • Maternity leave
  • Professional development

Schedule:

  • Fixed shift
  • Monday to Friday

Supplemental pay types:

  • Performance bonus
  • Yearly bonus