Executive Assistant

2 weeks ago

Kuala Lumpur, Kuala Lumpur, Malaysia Boston Consulting Group Full time
WHAT YOU'LL DO
The Executive Assistant/ Senior Executive Assistant (EA) provides administrative support to Managing Director & Partner, Partner & Principal, taking full responsibility for maintaining their demanding schedules. The goal is to leverage the Managing Director & Partner, Partner & Principal's time and to enable her/him to successfully serve BCG clients by being an integral member of the client service team.
Tasks will vary, depending on the Managing Director & Partner, Partner & Principal's working styles and the existing workload. The duties described below make up a typical, but not necessarily complete, list.
In addition, the EA works is part of the wider Southeast Asia EA team setting, and each EA needs to coordinate and cooperate with other EAs to ensure that work is completed
Overall, the EA should work in support of the partner group, each other, the office, and BCG as a whole in a manner consistent with BCG's stated values.
YOU'RE GOOD AT
The duties and responsibilities are as follows but not limited to:
  • Manage complex calendars, with an understanding of business priorities to offer alternatives, trade-offs and consideration of the most efficient use of Managing Director & Partner, Partner & Principal's time, and provide timely reminders as necessary.
  • Schedule, coordinate and oversee a wide variety of internal/external meetings/events (local, offsite or virtual).
  • Documentation: organize any needed material in advance of the meetings, maintain files/record keeping systems and confidential files
  • Organize travel arrangements; anticipate and coordinate travel and logistics needs.
  • Prepare and submit timesheets and expenses for Managing Director & Partner (MDP) in accordance with company guidelines.
  • Provide professional support to BCG visitors, assist with settling in requirements and greet as appropriate.
  • Support business objectives under guidance by building working relationships with clients and client assistants to facilitate information flow and scheduling.
  • Establish and maintain systems to organize and manage details to ensure accuracy in all aspects.
  • Receive, screen, and sort according to priority all incoming mail; respond promptly to inquiries as needed.
  • Support case teams, internal committees, and practice area activities and information requests.
  • Maintain highest levels of internal and external confidentiality.
  • Provide general administrative support: typing, telephone support, mail, copying, faxing, filing, calendar functions, voice mail and e-mail distribution lists, maintaining marketing and any other databases as instructed from time to time.
  • Provide back-up assistance to other EAs and Reception Desk as needed.
  • Please note that this position is not restricted to the responsibilities above and the job scope and responsibilities are subject to change.
YOU BRING (EXPERIENCE & QUALIFICATIONS)
  • Ideally, minimum of 10 years of work experience gained in a professional services environment
  • Able to multi-task in a fast-paced, deadline driven, service-oriented environment
  • Secretarial diploma or equivalent in related fields
  • Team player yet able to work independently, with demonstrated ability to be flexible, responsive and to take initiative
  • Demonstrate strong interpersonal skills – able to work effectively with all levels of staff
  • Convey a strong positive personal and professional image with excellent standards of professional behavior and ethics
  • Strong organizational skills, ability to set priorities, display attention to details and is tenacious with follow-ups
  • Excellent oral and written communication skills in English
  • Consistently handle situations with tact and patience, and able to work well under pressure
  • Highly motivated, energetic and resourceful
  • Strong customer service orientation – responds to customers' needs with a sense of urgency, and with a "How can I help" mindset.
  • Able to work beyond normal office hours (sometimes weekends) during peak periods
  • Excellent typing skills with strong Microsoft Office skills, especially in Word, Excel, Powerpoint
YOU'LL WORK WITH
Our business management and operations team members work to ensure that BCG is running smoothly, efficiently, and productively. We are made up of executive and administrative (or case team) assistants, visual service artists, receptionists, facilities staff, and the team leaders and office coordinators who manage these operations and business management jobs.

  • Accounts Clerk

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia CWS Firm (Virtual Assistant) Full time

    Responsible and ensure financial information and accounting records are accurate and up-to-date and ensure accuracy in financial reporting so that the company remains solvent and can pay its debts.Other duties and responsibilities include: 1) bookkeeping and general accounting2) handle the data entry and daily financial records,2) adding up all the details...

  • Operations Executive

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Carleton Executive Search Full time

    The Operation Executive will assist with both Warehouse and related customer service.Qualifications/Experience: 12 Year(s) of working experience in the related field is required for this position. Fresh graduates or high school leavers without any working experience will be considered too.Job Requirements: Meticulous and detailed orientated Strong and proven...

  • Operations Executive

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Carleton Executive Search Full time

    The Operation Executive will assist with both Warehouse and related customer service.Qualifications/Experience: 12 Year(s) of working experience in the related field is required for this position. Fresh graduates or high school leavers without any working experience will be considered too.Job Requirements: Meticulous and detailed orientated Strong and proven...

  • Operations Executive

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Carleton Executive Search Full time

    The Operation Executive will assist with both Warehouse and related customer service.Qualifications/Experience: 12 Year(s) of working experience in the related field is required for this position. Fresh graduates or high school leavers without any working experience will be considered too.Job Requirements: Meticulous and detailed orientated Strong and proven...

  • Banking Executive

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia CXL Executive Full time

    Banking Executive (Portfolio Valuation Department) - Immediate HiringWork Location: Jalan Tun Razak - nearby MRT Tun Razak Exchange/ TRXWorking Hours: 8.45 am pm (Must willing to stayback with OT provided; Depends on the workload)Working days: Monday - FridaySalary Range: RM 2,300 - RM 2,500Intake Date : early July 2023Requirements: Preferable12 years...

  • Operation Executive

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Carleton Executive Search Full time

    The Operation Executive will assist with both Warehouse and related customer service.Qualifications/Experience: 12 Year(s) of working experience in the related field is required for this position. Fresh graduates or high school leavers without any working experience will be considered too.Job Requirements: Meticulous and detailed orientated Strong and proven...

  • Banking Executive

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Cxl executive Full time

    Banking Executive (Portfolio Valuation Dept) - Immediate Hiring Work Location: Jalan Tun Razak nearby MRT Tun Razak Exchange/ TRXWorking Hours: 8.45 am pm (Must willing to stayback with OT provided; Depends on the workload) Working days: Monday Friday Salary Range: RM 2,300 RM 2,500 Intake Date : September 2023Requirements: Fresh graduate are encourage to...

  • Executive (Fund Accounting Dept) - Immediate Hiring

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia CXL Executive Full time

    Position: Executive (Fund Accounting Dept) - Immediate Hiring/Office HourLocation: Jalan Tun Razak, Kuala LumpurWorking Hours: Monday - Friday/9am-6pmBasic Salary : RM 2,300 - RM 2,500Intake: Immediately (early July 2023)Requirements: Required language(s): Bahasa Malaysia, English At least 1 year(s) of working experience in the related field is required for...

  • Banking Executive

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia CXL Executive Sdn Bhd Full time

    BANKING EXECUTIVE- IMMEDIATE HIRING Location: Jalan Tun Razak nearby MRT TRX (Tun Razak Exchange) Basic Salary: RM 2,400 RM 2,500+ OT (if needed) Can start immediately: March 2024Working Hour: 8.45 am pm Working Days: Monday FridayREQUIREMENTS Must possess at least Degree and above in Account, Finance, or related field:Fresh graduate are encourage to apply...

  • Service team lead

    4 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Executive Recruiters Full time

    Head, Service (Executive)Kuala Lumpur, Malaysia | Posted on 06/18/2024 Country Malaysia Job Description Ensure that Work In Progress (WIP) tasks are completedand closed (invoiced) within the stipulated timeframe. Additionally, ensurethat upon invoicing, the car is collected promptly, payment is settled, andcredit debtors are closely followed up. Assist the...

  • Field Collection Executive

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia CXL Executive Sdn Bhd Full time

    FIELD COLLECTION EXECUTIVE- IMMEDIATE HIRINGREQUIREMENTS Minimum Diploma Holder in any related field Required languages: Bahasa Melayu & English Good communication skill Able to start work immediately (within 1 or 2 weeks)- Fresh graduate are encourage to applyJOB DESCRIPTIONS Maximize collection effort and work as team in achieving the monthly target and...

  • Executive Assistant

    1 month ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Randstad Malaysia Full time

    about the companyOur client is in the financial services industry. about the role They are currently looking for an Executive Assistant to join them. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling communications, and providing administrative support to ensure smooth operations at the executive level. The...

  • Executive Assistant

    4 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Randstad Malaysia Full time

    about the companyOur client is in the financial services industry. about the role They are currently looking for an Executive Assistant to join them. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling communications, and providing administrative support to ensure smooth operations at the executive level. The...

  • Executive Assistant

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia AS White Global Pty Ltd Full time

    The Opportunity: Our partner is an Australia-based leading communication and Telecom software company, listed on the Australian Stock Exchange since 2006. enable businesses to deliver UCaaS and collaboration services. Over 6M+ on-net phone numbers, with 500+ clients around the world and 220+ global network connections to build modern communications.They are...

  • Executive Assistant

    4 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Randstad Malaysia Full time

    about the companyOur client is a business consultancy firm. about the role They are currently looking for an Executive Assistant to CEO to join them. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling communications, and providing administrative support to ensure smooth operations at the executive level. The...

  • Executive Assistant

    1 month ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Randstad Malaysia Full time

    about the companyOur client is a business consultancy firm. about the role They are currently looking for an Executive Assistant to CEO to join them. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling communications, and providing administrative support to ensure smooth operations at the executive level. The...

  • Executive Assistant

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Edelman Full time

    Edelman is currently seeking an experienced Executive Assistant located in either Malaysia or Singapore. The incumbent will report to the Team Lead, Executive Assistant, and support 3 -4 key Senior Regional Executives. The responsibilities will be varied, highly confidential, and will require a high level of discretion and judgment. You will be required to...

  • Admin Assistant

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia CXL Executive Sdn Bhd Full time

    ADMIN ASSISTANT - IMMEDIATE HIRINGREQUIREMENTS Minimum Diploma in Business Administration or any related field Required languages: Bahasa Melayu & English Good communication skill Able to start work immediately (within 1 or 2 weeks)- Fresh graduate are encourage to applyJOB DESCRIPTIONS Checking supporting documents received Print out statements of account...

  • Executive Assistant

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Nestron Tech Sdn Bhd Full time

    The Executive Assistant is responsible for ensuring everything is well-prepared, managing communications, and assisting in operational planning.Responsibilities:1.Calendar and Schedule Management: Organize and maintain the calendar, scheduling meetings, appointments, and travel arrangements. Ensure the senior management is wellinformed and prepared for...

  • Executive Assistant

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia TG Holding Full time

    This position is entirely remote, with working hours aligned to UK time zones.Responsibilities:Provide administrative support to the executive team, includingcalendar management, meeting coordination, and travelarrangements.Serve as the primary point of contact for internal and externalcommunications, demonstrating professionalism and confidentiality.Prepare...